Event Specialist - Chicago, United States - Chicago Fire FC

Chicago Fire FC

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Chicago Fire Football Club is a Major League Soccer team that was founded in 1997 and is Chicago's ambassador to the global sport of soccer.

The Club recently returned to Soldier Field as well as opened a new 50,000 square foot office in the heart of the city.

With tremendous growth and expansion, the Club is laying the foundation for an audacious and ambitious vision that will transform the brand and the success of the Club in the coming years.

Position Overview:

The Chicago Fire Football Club is a dynamic and innovative professional sports organization dedicated to delivering unparalleled experiences to our fans and clients.

As a key player in the sports and entertainment industry, we are seeking a highly motivated and detail-oriented individual to join our team as an Event Specialist.

This role will play a crucial part in supporting the Director, Events Services in delivering exceptional events for both internal departments and external clients.

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Responsibilities:

Assist in the planning and execution of a wide range of events, including but not limited to corporate meetings, sponsor activations, and fan engagement activities
Collaborate with various internal departments to ensure seamless coordination and execution of events
Manage a holistic calendar of upcoming events and update as needed
Serve as a primary point of contact for external clients, vendors, and partners during events
Coordinate logistics for events, including venue setup, catering, audiovisual requirements, and other essential elements
Liaison with the Operations teams to ensure smooth event operations
Provide administrative support to the Director, Events Services, including calendar management, scheduling, and documentation
Assist in the preparation of presentations, reports, and proposals related to event services
Provide clear and timely communication to internal stakeholders and external clients regarding event details, timelines, and expectations
Draft and distribute event timelines, notes, and other relevant documents
Anticipate and proactively address potential challenges during events to ensure a positive and seamless experience for all attendees
Work collaboratively with the team to troubleshoot and find solutions in realtime
Assist in budget tracking and management for events, ensuring that expenses align with allocated budgets
Identify costsaving opportunities without compromising the quality of events

Required Qualifications:

12 years of experience in event planning or coordination
Strong organizational skills with attention to detail and the ability to manage multiple tasks

simultaneously

Excellent communication and interpersonal skills, with the ability to work effectively in a team oriented environment
Strong project management skills, with the ability to prioritize and manage multiple projects simultaneously
Ability to work nontraditional hours, in nontraditional settings, including all home matches (or other work events) that fall on nights, weekends, and/or holidays
Willingness to learn in a fastpaced, performancedriven work environment
Ability to work autonomously and use excellent judgment
Attention to detail and organizational skills with the ability to meet firm deadlines
Passion for creating memorable experiences for customers and promoting the organization's brand

Preferred Qualifications: