- Performs routine filing, copying and typing assignments from detailed copy; proofreads completed typing assignments. (E)
- Duplicates items; collates, staples and stacks materials per instructions; packages completed copies for administrative and classroom use. (E)
- Maintains records, inventories, indexes and cross references files; sorts, classifies and files documents as directed. (E)
- Receives visitors; answers telephone and refers telephone calls and visitors to appropriate personnel; answers routine questions according to established guidelines. (E)
- Receives and makes telephone calls as directed; takes and relays messages. (E)
- Receives, sorts and distributes incoming and outgoing mail. (E)
- Assures the timely distribution and receipt of a variety of records, reports and bulletins as directed. (E)
- Operates a variety of office equipment, such as typewriter, calculator and copy machine. (E)
- Receives, records monies received; records fundraising related transactions to accounting. (E)
- Prepares instructors materials as directed; order supplies when needed. (E)
- Performs other related duties as may be assigned.
- Basic record-keeping and filing techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Telephone techniques and etiquette.
- Basic math.
- Operation of office machines including computer equipment and applicable software.
- Learn modern office practices, procedures and equipment.
- Perform clerical duties such as filing, duplications, typing and maintaining routine records.
- Operate a computer terminal, copier, typewriter and adding machine.
- Make arithmetic calculations quickly and accurately.
- Understand and follow oral and written directions.
- Learn office procedures, rules and methods.
- Type at 40 words net per minute.
- Work cooperatively with others.
- Communicate effectively both orally and in writing.
- Requires the ability to exert some physical effort, such as walking, standing and light lifting
- Dexterity in the use of fingers, limbs and body in the operation of office equipment.
- Tasks require extended periods of time at a keyboard.
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Clerical Asst I Short Term Hourly - Lancaster, United States - Antelope Valley College
Description
BASIC FUNCTION:
Under the direction of an assigned supervisor, perform routine typing, filing, copying and general clerical activities in support of a program or District function.
REPRESENTATIVE DUTIES
REPRESENTATIVE DUTIES:
E = indicates essential duties of the position
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE:
Any combination equivalent to:
graduation from high school or G.E.D. equivalent.
KNOWLEDGE OF:
ABILITY TO:
OTHER INFORMATION
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Not applicable - no permanent full-time staff to supervise.
CONTACTS:
Co-workers, mailroom, cashier's office, security, students, clients, and the general public.
PHYSICAL EFFORT:
WORKING CONDITIONS:
Normal office environment.
