Student Experience Coordinator Santa Monica - CALIFORNIA SCHOOL OF LANGUAGES INC

CALIFORNIA SCHOOL OF LANGUAGES INC
CALIFORNIA SCHOOL OF LANGUAGES INC
Verified Company
Santa Monica, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Orientation

  • Preparation
  • Prepare orientation room
  • Prepare enrollment documents and orientation packets for new students
  • Prepare placement exam materials
  • Greet new students on their first day
  • Enrollment documents
  • Assist students with completing enrollment documents
  • Scan and upload
  • Input students' information
  • Track which documents are missing and follow up as necessary
  • Placement exam
  • Give and proctor placement exam
  • Grade placement exams and input exam scores
  • Scan and upload
  • Presentation
  • Present Canva to students
  • Walking tour
  • Lead a walking tour around the school area
  • Photos
  • Take and upload individual pictures of new students
  • Create new student IDs
  • Take and upload group photo of new students (on walking tour)

Weekly Duties

  • Classes and class changes
  • Print new student list
  • Distribute student books and level documents
  • Update student book inventory
  • Teacher class sets
  • Update teacher class set inventory
  • Attendance
  • Generate, print, and distribute
  • Input
  • Scan and upload
  • Input
attendance excuses

  • Grade reports
  • Generate, print, and distribute
  • Input
  • Scan and upload
  • Evaluations
  • Generate, print, and distribute
  • Input
  • Scan and upload
  • Level up
  • Input
student information

  • Prepare level up documents and packets for students taking the level up exams
  • Input
results

  • Scan and upload
  • Feedback
  • Send one week evaluations
  • Send final feedback
  • Review student feedback
  • Enter feedback and assign follow up on feedback to necessary team members
  • Curriculum
  • Print and distribute curriculum

Student Management

  • Serve as the "face of the school"
  • Student requests (in school)
  • Attendance
inquiries

  • Vacation requests
  • Class requests
  • Level up
requests

  • Leave early requests
  • Student advising (outside of school)


  • Activities

  • CAP and EA
  • Recommendations (i.e. renting a car, directions, buying a bus pass)
  • Student birthday cards
  • Sim cards
  • Sell
  • Collect payment
  • Input

Graduation

  • Preparation
  • Certificates
  • Generate and edit
  • Print and distribute
  • Transcripts
  • Generate and edit
  • Print and distribute
  • Prepare graduation room
  • Hand out student certificates / transcripts
  • Distribute and collect gaps and gowns
  • Take and upload group photo of graduating students

Groups

  • Preparation
  • Plan and execute
  • Follow guidelines as to specific requirements for group as listed by Supervisors
  • Send out reports as requested by sponsors/ agencies
  • Record and communicate correspondence with students and sponsors/ agencies
  • Assigned tasks regarding group given by Supervisors

Admissions

  • Inquiries
  • Take care of inquiries from direct students and agencies
  • Admit and invoice walkin students
  • Payments
  • Collect payment
s from students onsite and record payments in Fidelo when

needed (Cash and credit card)

  • Student interaction
  • Answer questions from both students and agencies about the admissions and
housing


Housing

  • Host family visits
  • Visit our host families when needed
  • Visit our residential providers when needed
  • Search new host families when needed
  • Housing maintenance
  • Communicate maintenance requests
  • Apartment inspections

Airport transfer

  • Collect departure (flight) information for upcoming students proactively

Sevis accreditation

  • DSO duties
  • Issue I20 documents for students
Complaints

  • Helps solving complaints of students/agents
  • Takes especially care of housing and airport transfer complaints

Other Duties

  • Keep school and work spaces neat and organized
  • Office supplies
  • Organize
  • Update list with necessary supplies
  • Holiday parties
  • Organize
and plan

  • Decorate school
  • Prepare supplies
  • Set up
  • Facilitate parties
  • Clean up
  • Take and upload photos of students (during party)
  • Keep track of copy machine needs and communicate with Logicopy regarding issues and toner/staple replacements
  • Train and supervise Student Services on campus worker
  • Answer incoming phone calls
  • Assist with walk in students
  • Take and upload photos for social media accounts
  • Keep track of student requests on Trello
  • Keep up to date with policies and procedures and offer constructive feedback for improvements
  • Lifting, moving, standing for periods of time appropriate to position
  • Moderate lifting and carrying up to 25 pounds
  • Other projects as assigned by supervisor
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