Mail Services Supervisor - Chesterfield, United States - Virginia Employment Commission
Description
Title:
Mail Services Supervisor
State Role Title:
Store and Warehouse Specialist III / 79133
Hiring Range:
$40,000 - $52,500 annually
Pay Band: 3
Agency:
Virginia Employment Commission
Location:
VEC CENTRAL OFFICE
Recruitment Type:
General Public - G
Job Duties
Effectively manages the Mail Services Unit and staff to ensure incoming and outgoing mail is received and delivered to the appropriate party timely, efficiently and in accordance with the United States Postal Service, Department of Labor, state and agency policies, procedures, and standards.
Controls production and operation of mail machines, monitors employee use and performance, and ensures maximum postal savings.
Reviews, analyzes and reconciles data from manual and automated sources to the Mail Management System, and postal accounts with USPS and mailing contractor.
Uses an automated system to order basic office supplies, charge expenses to appropriate funding codes, manage inventory, and document shipping and receiving actions.
Ensures all eVA purchase orders are received as stated in the eVA order; information is updated in eVA; issues are resolved; documentation is submitted; and goods are delivered to appropriate party in accordance with contract and established requirements.
Minimum Qualifications
Knowledge of mailroom practices and procedures; mail meter and delivery equipment; basic office practices and procedures; basic USPS requirements related to automated mail and mail delivery services; shipping, receiving and distribution processes and guidelines; and related safety and security requirements.
Ability to manage mail room operations in accordance with established agency protocol and safety regulations; use automated system to enter, track and maintain data; manage inventory to meet customer and business needs; handle shipping, receiving, and distribution related activities;
Ability to manage and supervise staff; work effectively with vendors, staff and end users to respond to requests and address problems; summarize, analyze and interpret data to reach logical conclusions; and deal courteously and tactfully with co-workers and the public.
Ability to stand for extended periods, lift up to 50 pounds, walk, drive, and perform routine manual duties repetitively throughout the day.
Additional Considerations
Considerable work experience in the areas of mailroom operations, shipping and receiving.
Supervisory experience working in a mailroom.
Special Instructions
Diversity and inclusivity are at the heart of what we do in Virginia, and the VEC is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.
Applications are not accepted after the recruitment closing date.
Please carefully review the details of this recruitment including the location of the position and the posted salary before applying.
VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.
Auxiliary Aids and Services are available upon request to individuals with disabilities.Applicants needing accommodations should contact the Human Resource office for additional information.
The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.
NOTICE:
VEC will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
Contact Information
Name:
Human Resources / Recruitment
Note**:
Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
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