Office Assistant - Norfolk, United States - Instant Systems Inc

Instant Systems Inc
Instant Systems Inc
Verified Company
Norfolk, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

As the Office Assistant (OA) you will work in support of the Administration Department by supporting day to day office related needs and streamlining office function.

The (OA) drives company strategic goals by finding creative solutions, seeking out opportunities for improvement and adding value, and looking for ways to make a difference by implementing and improving systems.


Responsibilities:


  • Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to work stations as needed with fiduciary responsibility.
  • Writes memoranda, agendas, letters and other forms of correspondence.
  • Provides office communication support by answering phones, triaging calls and recording and forwarding messages with a high level of professionalism and clear communication.
  • Records and communicates detailed messages.
  • Manage entrances, signs for packages and route deliveries to intended recipients.
  • Supports visitor management system and visitor signin process.
  • Sustains office organization and cleanliness.
  • Maintains office schedule by picking up and delivering items as needed.
  • Assists in Company event coordination.
  • Organizes and executes upon meeting setup.
  • Coordinates some facilities maintenance activities with 3rd party suppliers/vendors.

To be considered you'll need:

- a Minimum of 2 years of relevant work experience.
- to exhibit a high level of professionalism.
- a solid company-centric ideology.
- to possess creative problem-solving skills.
- the ability to balance multiple priorities.
- core values of honesty and respect.
- a thirst for learning.
- the desire to be challenged


You will thrive if you:

- enjoy an autonomous work environment.
- have a LEAN mindset.
- are the first person to help.
- seek out opportunities to bring added value.


Company Benefits & Perks

  • 401K
  • Health Benefits: Medical, Dental, Vision
  • Wellness Program
  • Life Insurance
  • Corporate Sponsored Events
  • Skill growth opportunities
  • Short Term Disability
  • Ability to Advance
  • Working with energetic & creative problem solvers
  • A mission worthy of your energy and expertise
  • Applicants for this position must successfully pass background, drug screen and reference checks. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs._
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