Executive Assistant to Co-Founder - Austin - C-SUITE ASSISTANTS

    C-SUITE ASSISTANTS
    C-SUITE ASSISTANTS Austin

    1 week ago

    Description

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    Director of Recruitment at C-Suite Assistants

    Executive Assistant to High Profile Co-Founder, Healthcare Advisory Firm, Austin, Texas

    A leading healthcare advisory firm, headquartered in Austin, Texas and recognized nationally for its innovation and impact, is seeking an Executive Assistant to support the firms dynamic Co-Founder. This is an exciting opportunity for someone who wants to be a true right hand to a very busy dynamic executive managing day to day operations in a fast-paced high touch. environment. At least 8 years of experience supporting a busy HNW principal is required. This is a 5 day a week role at her well- appointed home office. Some travel to Dallas for meetings may be required as needed.

    About The Role:

    • Provide seamless day-to-day support to the Co-Founder, managing a complex and fluid calendar with ever-shifting priorities
    • Coordinate and handle domestic and international travel arrangements with detailed itineraries
    • Prioritize emails and craft responses on her behalf
    • Liaise with internal stakeholders, clients, partners, and high-profile contacts with professionalism and discretion
    • Handle confidential information, sensitive documents, and personal matters with the highest level of integrity
    • Draft, edit, and manage high-level correspondence, reports, presentations, and briefing materials
    • Attend meetings as needed; take notes and follow-up on action items
    • Anticipate needs and proactively problem-solve to eliminate friction from the Co-Founders schedule
    • Assist with project management and serve as the point of contact for select strategic initiatives
    • Be on-call outside of standard hours for time-sensitive or urgent matters
    • Base Salary Plus Bonus, Comprehensive Health Coverage

    About You:

    • Minimum 8+ years of experience supporting a high-net-worth individual, C-suite executive, or high-profile principal in a fast-paced environment
    • Prior experience in a high-touch support roleyou understand the importance of nuance, personalization, and excellence in every interaction
    • Superior organizational skills with an uncanny ability to juggle multiple high-priority tasks and meet deadlines
    • Exceptional verbal and written communication skills; polished, and precise
    • Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace,
    • Discreet, trustworthy, and capable of handling confidential information with integrity
    • Willing to travel to Dallas on occasion for meetings
    • Resourceful, proactive, and solution-oriented with a no task too small attitude

    Seniority level

      Seniority level

      Executive

    Employment type

      Employment type

      Full-time

    Job function

      Job function

      Administrative, Project Management, and General Business

      Industries

      Business Consulting and Services, Technology, Information and Media, and IT Services and IT Consulting

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    Medical insurance

    Vision insurance

    401(k)

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