Operation Assistant - Houston, United States - Wilhelmsen

Wilhelmsen

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

The principal duty of the Operations Assistant is to provide support to the Fleet Managers and Vessel Managers in the operation of vessels.

Also to assist in smooth day to day operations within the
WSM America office.

We are an international and particularly dynamic team, with a wide range and valuable mix of expertise and experience, all focusing on our client overall satisfaction, and quality of service being delivered.

Why Should You Apply?
Fun and diverse workplace
Competitive pay and benefits package
Generous paid time off
Great opportunities for advancement
Opportunity to work in a global capacity.

In our company, you will have the opportunity to deal with different cultures, be part of a dynamic environment with a continuously learning culture and will be a member of an organization that is _Shaping the maritime industry.

_

Main responsibilities and Tasks

Act as services coordinator for ships under management
Manage service / repair / survey / direct purchase orders for relevant vessels
Process invoices for vessels as specified.
Assist Vessel Managers with dry docking specification.
Create budget report presentations for relevant owners as required by period.
Keep the technical library updated and in good order.
Assist Vessel Managers with documentation and filing.
Shall monitor and follow up the company's compliance with relevant rules and regulations in connection with SAS70 and provide support where necessary.
Understand the targets in
WSM AOP and contribute towards achieving the projected targets.
Understand and implement
WSM AOP goals with regards to Customer Interface.
Interaction with other department in
WSM and WMS as per guidelines laid out in
WSM and WMS documentation.
Provide back up support to Administrative Coordinator.
Assist with various tasks within Wilhelmsen Ship Management relevant to qualifications.
Other duties as assigned in AOP.
The Operations Assistant is responsible for updating and tidiness of all files specified to be his / her responsibility.
The Operations Assistant shall coordinate
WSM USA input for updating of the vendor list in BASS Purchasing.

Qualifications Mandatory requirements

At least a oneyear certificate from a college or technical school or three to six months related experience and/or training or an equivalent combination of education and experience.
Fluency in English, ability to write simple correspondence, basic mathematical skills and basic computer skills are a must.
Preferably some purchasing experience from a shipping company and dealing with Repair / Service companies and Shipping agents worldwide.
Experienced in handling customers and vendors.
Proactive, willingness to learn and committed to work.
Team player
Wilhelmsen provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Starting Salary $48,000.00 annual.
Must be eligible to work in the US.

WSM