Jobs
>
Tampa

    Office Support Administrator II - Tampa, United States - Garver

    Garver
    Garver Tampa, United States

    1 week ago

    Default job background
    Description
    Careers

    Office Support Administrator II

    Tampa, Florida

    General Characteristics


    The Office Support Administrator II applies specific knowledge and principles and practices at an above basic level and uses standard techniques, procedures, and criteria to perform tasks as part of a broader assignment.

    Work assigned to Office Support Administrators may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, maintaining schedules and calendars for others, completing forms, and assisting with project documentation and/or other special assignments.


    Key Responsibilities:

    • Greets incoming guest/vendors and answers phones during normal business hours
    • Package pickup/delivery
    • Sorts and distributes incoming mail, prepares outgoing mail and packages
    • Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
    • Advanced typing, copying, printing, binding
    • Scans/sends documents to clients, sub-consultants, and other Garver offices
    • Scans documents to electronic files
    • Above basic data entry in Vision (unit logs and expenses)
    • Services office vehicles as needed, maintains vehicle log
    • Assists with office vehicle tag renewals
    • Plans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements,
    morale, etc.)


    • Assists with travel arrangements
    • Ensures cleanliness of all office areas (outside of janitorial services)
    • Communication with and coordination of office cleaning service and repair
    • Coordinates meetings (meals, venue, AV, etc.)
    • Assists with agendas, meeting minutes and may attends meetings
    • May code, route, and track invoices.
    • Performs other clerical or administrative duties as needed
    • Prepares expense reports
    • Generates documents such as letters, memos
    • Generates above basic spreadsheets and presentations
    • Active participant in inner-office activities (IE Garver Gives)
    • The ability to bend and lift 20 to 30lbs required
    • Other duties as assigned
    • This is an on-site/in office position

    Education/Professional Experience:

    • High School diploma
    • College level courses or professional certifications (preferred)
    • Three+ (3) years of related experience

    Communication Skills:

    • Possesses above basic oral and written communication skills.
    • Interacts with staff, clients, sub-contractors, and the public in general.
    • Customer Service
    • Telephone Etiquette

    Technical Skills:

    • Microsoft Office Suite Proficiency
    • Microsoft Teams (preferred)
    • Basic Office Equipment (phones, copier, scanner)
    • Advanced Office Equipment (binding equipment, large format scanner and plotter)
    • Data entry, General Computer and Data Entry
    Grow With Us


    Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere.

    Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects.

    By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.


    Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,000 employees across the United States.

    Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for.

    Learn more at

    Garver is committed to providing equal employment opportunities to all applicants and employees.

    Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.

    #LI-CS1
  • Aquent

    Administrative Support Specialist

    1 week ago

    Aquent Tampa, United States Temporary

    We are seeking a detail-oriented and professional Administrative Support Specialist to join our team. The successful candidate will be responsible for providing exceptional administrative support, managing Salesforce cases, executing product orders, and ensuring accurate data upd ...

  • Emperion

    Administrative Support 2

    2 weeks ago

    Emperion Tampa, United States

    Job Description · Job Description**Job Summary:** · We are seeking an Administrative Support 2 to assist with the internal operation of the Peer Review Department. Administrative tasks such as mailing, filing, shredding, data entry, answering phone calls, taking messages, forward ...

  • People Technology & Processes LLC

    HR Administrative Support

    6 days ago

    People Technology & Processes LLC Tampa, United States

    Job Title: HR Administrative Support · Job Location: Tampa, FL · Duration: Part-time hours per week) · Purpose : · Exciting opportunity to become a part of a growing team supporting critical defense missions Our team is looking for an HR Intern who can contribute and support s ...

  • Insight Global

    SharePoint Support Administrator

    2 weeks ago

    Insight Global Tampa, United States

    Job Description · The Migration Support Specialist/SharePoint Online Admin will play a crucial role in providing technical assistance and support to site users and owners transitioning from Google Shared Drives and My Drives to SPOTeam Sites and OneDrives. This position requires ...

  • Progressive Corp

    Claims Administrative Support Specialist

    2 weeks ago

    Progressive Corp Tampa, United States

    Claims Administrative Support Specialist - Intermediate **Job Number** · : As a **claims administrative support specialist**, youll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also inter ...

  • Trenam Law

    Multi-Departmental Administration Support

    1 week ago

    Trenam Law Tampa, United States

    Job Description · Job DescriptionThe position will work between departments to provide support to services provided by the accounting group and the Marketing team. We reserve the right to change duties as needed to provide the support needed to meet additional demands. The role o ...

  • Liberty Alliance LLC

    Instructional Systems Administrative Support

    1 day ago

    Liberty Alliance LLC Tampa, United States

    Job Description · Job Description Instructional Systems Administrative Support (EODTEUTWO) · LOCATION: JEB FT Story · Responsibilities: · 1. Provide technical and administrative support for the EOD Training and Evaluation Unit TWO Learning Standards Office (LSO) personnel and Di ...

  • Insight Global

    SharePoint Support Administrator

    2 weeks ago

    Insight Global Tampa, United States

    The Migration Support Specialist/SharePoint Online Admin will play a crucial role in providing technical assistance and support to site users and owners transitioning from Google Shared Drives and My Drives to SPOTeam Sites and OneDrives. This position requires a deep understandi ...

  • Insight Global

    SharePoint Support Administrator

    3 weeks ago

    Insight Global Tampa, United States

    Job Description · The Migration Support Specialist/SharePoint Online Admin will play a crucial role in providing technical assistance and support to site users and owners transitioning from Google Shared Drives and My Drives to SPO\Team Sites and OneDrives. This position requires ...

  • Emperion

    Administrative Support 2

    2 weeks ago

    Emperion Tampa, United States

    **Job Summary**: · **Qualifications**: · - Preferred 0-2 years' of relevant experience · - Proficiency in Microsoft Office Suite · - Excellent communication skills · - Strong organizational and multitasking abilities · - Additional experience that is not required but would be a p ...

  • Frankcrum

    Administrative Support

    1 week ago

    Frankcrum Clearwater, United States

    FrankCrum is a Top WorkplaceFrankCrum, voted by its employees as a Top Workplace in Tampa Bay for more than 10 years in a row, is a Professional Employer Organization (PEO) based in Clearwater, Florida. FrankCrum employs approximately 500 people who serve over 4,000 businesses by ...

  • TempExperts

    Intake Support Administration

    5 days ago

    TempExperts St. Petersburg, United States Temp To Hire

    Intake Support Administration · St. Petersburg, FL · Immediate Placement · TempExperts is seeking a Housing Support Administration for immediate placement with a government agency St. Petersburg, FL. · This employee will be responsible for providing administrative support to th ...

  • H. Lee Moffitt Cancer Center

    Coord Support Svcs Administrative Ops

    4 days ago

    H. Lee Moffitt Cancer Center Tampa, United States

    **Position Highlights**: · Support Services Administrative Operations Coordinator provides procurement and financial support for the Facilities Support Services Division. Under the direction of the VP of Facilities & Support Services, the coordinator organizes cost analysis data ...

  • GOLDEN WOLF LLC

    Database Administration Support

    3 weeks ago

    GOLDEN WOLF LLC Brandon, United States

    Job Description · Job DescriptionDescription:GoldenWolf is seeking a Database Administration Support Specialist that will be responsible to develops, integrate, and maintain IT database support to ensure the integrity and efficiency of data interchanges. Performs testing as neces ...

  • Pinellas County FL

    Safety Administrative Support Specialist

    2 weeks ago

    Pinellas County FL Clearwater, United States

    Safety Administrative Support Specialist · Location: S. Ft. Harrison, Clearwater, FL · ***ONLY PINELLAS COUNTY GOVERNMENT EMPLOYEES MAY APPLY*** · Are you a stickler for safety? · The safety administrative support specialist performs independent administrative office support ...

  • Pinellas County FL

    Administrative Support Specialist 1

    2 weeks ago

    Pinellas County FL Clearwater, United States

    Administrative Support Specialist · Classification Title: Administrative Support Specialist 1, C19 · Location: Starkey Road, Largo, FL · Work Schedule: Monday - Friday, 8 am - 5 pm. May require overtime, evenings, weekend and occasional holiday work due to election schedule ...

  • Phoenix Technologies

    Human Resources Assistant

    3 weeks ago

    Phoenix Technologies Hillsborough, United States

    The Saller Group is an internationally active real estate holder that has been successfully developing, constructing, leasing, and maintaining commercial retail properties such as shopping centers and retail parks for over 30 years. · Exciting Projects · A successful company can ...

  • DUNEDIN FLOORS AND GRANITE

    Accounting Administrative Support

    1 week ago

    DUNEDIN FLOORS AND GRANITE Dunedin, United States

    Job Description · Job DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of accounting, administrative, and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our comp ...

  • IMS People

    Administrative Support Associate

    1 week ago

    IMS People Saint Petersburg, United States

    Job Description · Job DescriptionTitle : Business Coordinator III(Administrative Assistant) · Location : Petersburg Florida 33716 · Pay rate : $31/hr on W2 · What stands out to the manager: · Detail oriented, critical thinking ability, clear communication both written and verbal ...

  • Clearwater Housing Development Corporation

    Administrative Support Specialist

    2 days ago

    Clearwater Housing Development Corporation Clearwater, United States

    Job Description · Job DescriptionBenefits:401(k) · 401(k) matching · Dental insurance · Health insurance · Opportunity for advancement · Tuition assistance · Vision insurance · Job description · The Clearwater Housing Development Corporation (CHDC) is an asset management company ...