Administrative Assistant - Valley Stream, United States - The Grand Corporate

The Grand Corporate
The Grand Corporate
Verified Company
Valley Stream, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

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Description

We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. This position is a Full-Time position located in Valley Stream, NY.

Responsibilities include:

  • Assist with scheduling of monthly inspections for multiple facilities
  • General administrative work for the department
  • Weekly reporting summaries
  • Track invoices and payments via check request for department
  • Status tracking and pending and new projects within the department
  • Preparation and tracking of all service, repair and construction agreements
  • Contact vendors and subcontractors for various project quotes. Research specification projects.
  • Follow up to ensure work have been completed
  • Coordinate internal and external meetings, provide calendar management, conference calls and appointment scheduling
  • Organization of digital and physical files via Dropbox

Requirements:


  • High school diploma or equivalent; associate's degree preferred
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint
  • Strong problemsolving, workload management, and organizational skills with limited supervision
  • Professional, selfmotivated, team player with strong collaboration skills
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