Administrative Analyst Iii - Newark, United States - Rutgers University

Rutgers University
Rutgers University
Verified Company
Newark, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Position Details:


  • Position Information
    Recruitment/Posting Title
  • Administrative Analyst III
    Job Category


  • Staff & Executive

  • Healthcare
  • Administrative Services
    Department
  • NJMS-Office of Education
    Overview
  • New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings.

We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations.

Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary

  • Rutgers, The State University of New Jersey, is seeking an Administrative Analyst III for New Jersey Medical School
  • Dean's office. The primary purpose of the Administrative Analyst III position is to provide all aspects of administrative support to the 3rd and 4th year required clerkships including the integrated OSCE program for Phase 3. This position also provides administrative support to the Associate Dean for Education, in addition, he/she will assist in the daytoday operations of the Office of Education as required. This individual will also be cross trained to provide backup support to other staff as needed.
Among the key duties of this position are the following:

  • Serves as a critical interface between the clerkship directors, clinical faculty, and medical students supporting all components of their education, including distribution of syllabi, scheduling, beepers, scrubs and other clerkship responsibilities as needed.
  • Responsible for monitoring the various clerkships to ensure they are meeting accreditation standards specifically those related to direct observations, student evaluations, and grade submissions.
  • Provides administrative support to the Associate Dean for Education for scheduling, calendar, organizing Dean's letters and minutes for relevant meetings.
  • Responsible for coordinating logistics, including scheduling, room assignments, student notifications for integrative OSCE program for entire MS3 class (including remediation OSCEs). Organize/coordinate student individualized learning plans for remediation needs for integrative OSCEs.
  • Coordination of remote learning electives administered by Office of Education, which includes scheduling, tracking attendance, hosting, and recording of didactics and small group sessions within WebEx or other online platform.
  • Provides assistance with proctoring highly confidential student examinations, including NBME shelf exams and departmental exams, both paper and webbased examinations for all designated clerkships.

Position Status

  • Full Time
    Hours Per Week

Daily Work Shift

  • Day
    Work Arrangement

FLSA

  • Exempt
    Grade
  • 21S
    Position Salary

Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

  • 37.50
    Union Description
  • HPAE, Local 5094
    Payroll Designation
  • PeopleSoft
    Benefits

Seniority Unit

Terms of Appointment

  • Staff 12 month
    Position Pension Eligibility


  • ABP

  • Qualifications
    Minimum Education and Experience
  • Bachelor's Degree plus three (3) years of experience performing related tasks in a higher education environment.
  • Equivalent experience, education and/or training may be substituted for education requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

  • Must demonstrate a high level of customer service and interpersonal skills, attention to detail, and organizational and problemsolving ability.
  • Ability to maintain a high level of discretion and confidentiality.
  • Ability to perform job duties with mínimal supervision, effectively prioritize work, multitask, operate with a sense of urgency and adjusts to changing workloads and deadlines.
  • Ability to present information and respond to questions from diverse group of staff, facul
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