District Manager/Tax Administrator - Albuquerque, United States - Indian Pueblo Cultural Center

Description

Job Description

Position Summary:

Under the general supervision of the Oversight Commissioners of the 19 Pueblos District enforces all related tribal tax and business laws. Also directs and plans the administration of the District's governmental affairs and provide executive leadership and strategic guidance. Performs highly responsible and complex management and administrative duties. Adheres to the core values of the 19 Pueblos and guiding principles, strategic mission, and values of the 19 Pueblos District. Fulfillment of these obligations will require preparation, attendance, and active participation with the Oversight Commission and District governance activities.

Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.

• Provides leadership and supervision in planning, organizing, coordinating, and implementing activities of the 19 Pueblos District.
• Implements goals, programs, policies, and procedures established and approved by the District Oversight Commission and Governing Council.
• Responsible for the supervision of all employees of the District, consistent with any personnel policies/procedures adopted by the Governing Council.
• With Governing Council authorization, enter into cooperative agreements with other governments for the proper administration and governance of District property.
• Attend Oversight Commission and Governing Council meetings, prepare meeting agenda, documents and materials.
• Administer and enforce tribal tax and business laws enacted by the Governing Council.
• Implements, monitors, and assists with the compliance of District tax ordinance requirements.
• Prepares tax payment procedures for taxpayers who pay taxes directly to the District and provides orientation and support to taxpayers.
• Reviews tax notices and responses prepared by other taxing entities and payers.
• Inspects or audits the records and books of taxpayers, as necessary.
• Issues regulations, rulings, and instructions as required by the tax ordinance.
• Responsible for reviewing tax payment documents and performing on-site visits to taxpayers.
• Conducts tax protest hearings as required by the tax ordinance.
• Reviews and evaluates monthly reports from New Mexico Taxation and Revenue Department (NMTRD) on distributions of state gross receipts taxes collected from individuals and businesses located on the District property.
• At the direction of the Oversight Commission, develops, writes, monitors, and enforces accounting policies and procedures to ensure that Generally Accepted Accounting Principles are upheld and makes recommendations for changes as needed.
• Coordinates the annual budget. Brings critical budget issues to the Oversight Commission for discussion. Presents final budget to Oversight Commission and Governing Council for approval.
• Ensures budgets are managed properly. Establishes and implements cost controls.
• Prepares monthly and quarterly reports on the financial condition and operations of the District, including the assets, liabilities, revenue, and expenses of the District. Reports the same to the Oversight Commission and quarterly to the Governing Council.
• Prepares annual report as well as annual financial forecasting for the District to be approved by the Governing Council and submitted to the Participating Pueblos.
• Prepares reconciliations, summaries, and special reports to assist with general ledger review, internal auditing, and external audits.
• Prepares for annual audits and develops responses to audit findings. Recommend and/or implement necessary procedures to improve areas of weakness.
• Ensures strict confidentiality of financial records.
• Maintains professional and technical knowledge by conducting research; attends seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; and conferring with representatives of relevant agencies and organizations.
• Assure operational transparency is maintained within the 19 Pueblos District.
• Develops and maintains an effective liaison with private, public, community and tribal entities and organizations, including attendance at meetings of same.
• Must develop and maintain a professional working relationship with entities and businesses located within the 19 Pueblos District.
• Remain current on tribal governance issues.
• Remain current on the issues affecting the 19 Pueblos and the 19 Pueblos District.
• Remain current on state and local matters and legislation, including taxation legislation, which could impact the 19 Pueblos District or the 19 Pueblos.
• Performs other appropriate work as assigned by the Oversight Commission.

Supervisory Responsibilities

• Work requires managing and monitoring work performance by directing employees of the District, including making decisions on hiring, disciplinary actions, evaluating program/work objectives and effectiveness, conducting performance evaluations, and realigning work and staffing assignments, as needed.

Education and Experience - An equivalent combination of education, training and experience will be considered.

Education and Experience:

• Bachelor's Degree in Public Administration, Political Science, Business, or related field
• Minimum of 7 years' experience in municipal administration, tax administration, project management, or related field

Licenses or Certifications

• None

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position.

Knowledge of:

• Managerial best practices and methods
• General office practices, administrative procedures, and records management
• Business and management principles involved in strategic planning and resource allocation.

Skill in:

• Communicating verbally and in writing to meet the needs of the audience.
• Collecting, organizing, and analyzing complex and/or technical data.
• Monitoring and assessing the performance of employees or the organization to make improvements, make recommendations or take corrective action.

Ability to:

• Apply logic and reasoning to evaluate the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Establish project goals and objectives that support the strategic plan and to plan, implement, and evaluate projects.
• Effectively plan and delegate the work of others and to train and/or supervise the work of others.
• Regularly use a computer, software, phone, and related office equipment.

Work Environment - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job:

• Office or similar indoor environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.

Monday - Friday 8 am - 5 pm

Starting salary $81,130 depending on experience.

Benefits: Medical, Dental, Vision, Supplemental Insurance, Life Insurance, 401 (k), PTO, Sick Leave