Operations Admin Coordinator Ii - Lincoln, United States - Vallen Distribution Inc.

Vallen Distribution Inc.

Verified Company

Lincoln, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Why Join our Team? At Vallen, we embrace what makes us unique. We thrive on the diversity of our associates and the different ways each of us contributes to Vallen's success. We pride ourselves on being an inclusive company that values the growth of our associates. When you join Vallen, you become part of our winning team. Our vast network of connections is here to help you transform your job into a career.

Vallen is an industry leader in delivering flexible supply chain solutions while creating value for our customers, our supply partners, and our associates.

Your Benefits at Vallen:

Medical, Dental, Vision
Paid time off (vacation, holidays, sick days)
401K with discretionary company match (
US positions only)
Employerpaid Basic Life for Employee, Spouse, and Dependents
Employerpaid Short-Term and Long-Term Disability
Health Care and Dependent Care Flexible Spending Accounts
Vitality Wellness Program
Employee Assistance Program
Employee Resource Groups for networking and team building
Tuition Reimbursement Program
Employee Referral Program
Safety Shoe and Safety Glasses reimbursement
Employee Discounts through BenefitHub
Advancement Opportunity.

Position Summary:

Vallen's Operations Admin Support role is an individual contributor responsible for administratively supporting and coordinating the day-to-day Vallen business operations.

They prepare reports from which decisions are made, assist with financial tracking, and perform expense and procurement activities as requested.

Essential Job Duties and Responsibilities:

Produces and maintains daily, weekly, monthly, and adhoc reports including but not limited to: Shipped Not Billed, APP220, Void Order Register, various TPS and Cognos/BI reports, etc.
Assists with administering accounts payables and helps resolve nonconformance issues.
May assist with performing general office administration and may fill in for absent Customer Service Representatives/positions.
Trains and assists CSR's with credit and rebilling procedures.
Assists site management with P&L and expense support.
Appropriately processes credits and returns.
Contributes to the site compliance on achieving KPI goals.
Participates in company quality initiatives and complies with Standard Operating Procedures.
May researches and help resolve invoice disputes, credits and rebills.
Appropriately setsup customer and vendor accounts, billing codes, and other data elements in Vallen's systems of record; maintains accurate records and files.
Administratively supports the customer order process; may coordinate activity with vendors, sales staff, customer service representatives, billing representatives, warehouses and shippers; may assist with making arrangements for shipments.
Provides adhoc support to site leadership in their daily activities.
Records attendance and may assist with submitting timekeeping data.
Appropriately escalates issues timely; collaborates with staff and leadership to ensure customer satisfaction in all accounts.
Performs other duties as assigned.

Job Qualifications:

High school diploma or GED coupled with 6+months related experience and or training; or equivalent combination of education and experience.

Post-graduate degree or other professional training preferred.

Relevant experience should include:

Advanced proficiency and accuracy in Microsoft Office suite.
Strong decisionmaking ability and ability to execute tasks with mínimal supervision.
Strong attention to detail and organization and time management skills.
Observant and able to anticipate needs and requirements.
Professional presence to interact with all levels within the organization, vendors and customers.
Basic mathematical aptitude with the ability to calculate figures and amounts such as percentages, discounts, taxes and margins.
Strong organizational, planning and customer service skills.
Aptitude to learn company products and services.

Work Environment & Physical Demands:

Reasonable accommodations will be evaluated and may be implemented to enable individuals with disabilities to perform essential functions of this position.

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
Long periods of time working on a computer and performing repetitive keyboarding activities; must be able to remain in a stationary position 50% of the time, much of the time viewing a computer screen.
Long periods of time performing work over the phone.
Frequently required to sit and/or stand.
May be required to lift and/or move up to 10 pounds frequently and up to 25 pounds occasionally Occasional evening and weekend work may be required as job duties demand and may include little to no advanced notice
Specific vision abilities required by this job include close vision, distance vision, color vision, periphe