Records & Information Management (Rim) Supervisor - Houston, United States - Bechtel

Bechtel

Verified Company

Houston, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Requisition ID: 276437

Relocation Authorized:

None:

Telework Type:

Part-Time Telework:

Work Location:
Houston, TX

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary:

Bechtel is looking for a Records & Information Management (RIM) Supervisor to support our Energy GBU. This position will support with latent claims, records management, and document management.

The incumbent must be able to work in the Houston, TX office 3 days a week on a hybrid schedule.

#LI-KL1

Major Responsibilities:

Use job query to identify and respond to site search requests from outside counsel and be willing to sign affidavits and possibly be questioned based on those search results.
Search archives both digital and hard copy for records related to specific projects as request by our latent claims group.
Writes, edits, and coordinates reviews of Energy GBU recordsrelated Management Instructions, procedures and other instructional resources.
Works closely with functional groups, projects, vendors, Bechtel's Corporate Records Manager, legal and technology professionals, and government resources on recordsrelated issues.
Develops best practices and recommends program improvements for managing company records and information through automation and work process analysis.
Manage both Energy and Corporate offsite storage inventory.
Directs projects and functions on collection of records as well as archive/turnover activities, coordinates retention schedule updates, and flows down corporate Records and Information Management (RIM) initiatives.
Receive and validate invoicing from offsite document storage service.

Education and Experience Requirements:

Level One:

Minimum 8+ Years of Document Management experience.
Some prior experience in writing and performing technical procedures.
Prior experience in oral and interpersonal communication skills.

Level Two:

Minimum 13+ Years of Document Management experience.
Prior experience in writing and performing technical procedures.

Required Knowledge and Skills:

Solid oral and interpersonal communication skills.
Experience in records scheduling and dispositioning (e.g., archiving. retention and destruction).
Strong familiarity with legal and regulatory requirements for records and information management systems and processes.
Knowledge and experience with engineering, procurement, construction, safety, and project management functions, including related procedures, records, and automation systems used in support of projects and functions.
Experience with the Legal discovery process and tools used to support any litigation or claims.
Knowledge and implementation of industry standards (e.g., ISO) and government requirements related to records management.
Must be experienced with how archived information is managed at Vendor's offsite storage facilities (e.g., inventory, account billing, space allocations, retrieval/refiles).
Must have the right to work and remain in the United States without visa sponsorship.
Demonstrated ability to work collaboratively with a diverse group of stakeholders.
Excellent written, oral and interpersonal communication skills.
Must be able to demonstrate a high level of proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word, Teams, OneDrive, SharePoint Online. Skills assessments to determine proficiency level may be administered.
Must have 3 to 5 years of advanced knowledge in the use of ECMS's, for management of active and inactive records and be able to provide training to large groups of people.
Must have the ability to create and use bulk loading tools to import records into ECMS.
Ability to travel to participate in court proceedings.