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Menlo Park

    Temporary Administrative Assistant - Menlo Park, United States - Glocap

    Glocap
    Glocap Menlo Park, United States

    4 weeks ago

    Default job background
    Accounting / Finance
    Description

    COMPANY: Hedge Fund

    POSITION: Temporary Administrative Assistant

    LOCATION: Menlo Park, CA (3x in office)

    HOURS: 8:00AM - 4:30PM with OT as needed

    COMPENSATION: $40-50/hour

    BACHELOR'S DEGREE: Preferred

    Our client is seeking a temporary Administrative Assistant to support a team of investment professionals. The ideal candidate will have 2-4 years experience supporting busy teams in financial services and have excellent communication skills.

    Responsibilities of the Administrative Assistant:

    -Heavy calendar management and meeting coordination (including booking conference rooms, set up, food/beverage orders, etc.)

    -Answer phones, take messages, and manage contacts

    -Manage all expenses ensuring monthly submission and reconciliation

    -Coordinate and plan seamless travel arrangements including itineraries, car service, airline, and hotels

    -Provide backup coverage for other Assistants (EA or AA) on the team as well as reception

    -Attend weekly meeting with the Admin team

    -Assist with office, team build, and portfolio company events

    -Assist in maintaining and updating CRM system.

    -Assist with special/ad hoc projects as needed.

    Requirements of the Administrative Assistant:

    -Bachelor's degree is preferred

    -Minimum 2-4 years of experience working as an Administrative Assistant

    -Strong written and interpersonal communication skills

    -Ability to prioritize workload and shift attention to new and upcoming tasks

    -Demonstrated team player, self-starter, and independent thinker

    -Exercises discretion and sound judgment; maintains confidentiality

    -Excellent organizational and follow-up skills, outstanding attention to detail

    -Proficient in MS Office: Word, Excel, PowerPoint, Outlook, Workday is a plus

    -Proven ability to maintain strong interpersonal skills when in contact with investors, partners, and internal team

    -Verification of identity, education, prior employment, and references may be required

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