Faculty Affairs Specialist for Academic - Lawrenceville, United States - InsideHigherEd

Description

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our diverse student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the diverse needs of our faculty and staff. From competitive compensation to health and wellness programs, professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a diverse and stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our university's work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia )

Responsible for operations and functions related to faculty for the Office of the Provost. Maintains knowledge of and insures compliance with standards, policies, and timelines as they relate to faculty appointments, contracts, promotions, work load, and academic credentialing.

Function 1 -
Supports the Provost with all activities related to the appointment and promotion of GGC faculty; provides ongoing guidance to department administrative staff for faculty processing, including recruitment, credentialing, appointment, and termination.

Function 2 -
Collaborate with internal and external constituencies, including Department Chairs, Deans, the Office of the President, Human Resources, and Legal Affairs.

Function 3 -
Prepares briefings and materials for meetings regarding faculty, providing background information including reports, inquiries, agendas, presentations, and follow-ups. May assist with implementing and managing faculty performance review processes as required.

Function 4 -
Generates and disseminates faculty appointment letters and contracts; tracks and records all actions with a high degree of attention to detail and accuracy; assists the Provost with the tracking and approval of all requests related to faculty, including extra compensation, outside employment, overload teaching, eCore, administrative assignments, summer school teaching, study abroad, and grant-related teaching releases.

Function 5 -
Maintains faculty files and other records (e.g. spreadsheets, databases) in support of the credentialing process, promotions process, annual reporting, and accreditation reviews. Keeps the paper/electronic repository of faculty documents adhering to best practices for file retention and confidentiality. Maintains up-to-date information and files related to faculty appointments and reappointments, as well as faculty teaching and work load.

Function 6 -
Supports training of institutional staff on faculty affairs matters by coordinating meetings, making room assignments, recording meeting minutes, and assisting with the setup of required IT resources.

Function 7 -
Assists with qualitative and quantitative data collection, analyses, and reporting of faculty data and school metrics.

Function 8 -
Stay informed about all faculty-related policies and procedures, ensuring that faculty affairs activities adhere to college and university system guidelines. Assist the Provost with the development and revision of faculty-related policies when necessary.

Function 9 -
Supports the Provost with other personnel issues as required, including hiring and evaluating staff in Academic & Student Affairs, updating job descriptions, and collaborating with Human Resources to track faculty and staff vacancy reports and salary reserves.

• 4 Year / Bachelor's Degree
• Three (3) years of experience in higher education
• Five (5) years of experience in a general office environment with human resources experience

• Graduate Degree
• Three or more years of experience in higher education
• Proficient in Microsoft Office Suite, Banner, and Peoplesoft/OneUSG Connect

ABILITIES
Ability to work in a fast-paced environment with a variety of individuals including the general public, faculty, staff, and students

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, or

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at or email

• Position of Trust + Education

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.