Athletic Eligibility Specialist - Rancho Cucamonga, United States - Chaffey College

Chaffey College
Chaffey College
Verified Company
Rancho Cucamonga, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Chaffey College


Salary:
$4,665.00 Monthly


Job Type:
Classified Contract


Job Number: 23-24/00127


Location:
Rancho Cucamonga, CA


Department:
Athletics


Closing: 5/28/2024 11:59 PM Pacific

Position Description


Under general supervision, performs a broad range of secretarial, administrative, and technical assistance functions in support of the Athletics program; required to provide, evaluate, and maintain athletic eligibility information, control the release of sensitive information, and to exercise frequent independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the supervisor.

This position provides support to the Director of Athletics.


Responsibilities:


Serve as liaison between supervisor, program, or division and various individuals and groups including other college staff, students, and parents; answer questions and provide information to coaches, students, and parents including information regarding recruitment and participation in intercollegiate athletics; provide technical assistance in various areas including athletic eligibility.

Initiate, coordinate, and conduct multiple eligibility workshops for various sports with coaching staff and student athletes to inform and review California Community College Athletic Association (3C2A) legislation and bylaws governing athletic recruiting and eligibility in the State of California and the 3C2A.

Assist with in-service training for coaching staff.

Prepare and submit a full range of required 3C2A forms including Athlete Registration/Competition forms and student athlete eligibility forms; assist student athletes in the completion of forms; ensure adherence with deadlines.

Maintain a variety of logs, files, records, and complex recordkeeping systems; maintain files of all documentation associated with student athlete eligibility; provide appropriate documentation to internal and external auditors for verification of compliance with all athletic eligibility rules and regulations; review files for previous participation, transfer information, and student athlete information; control the release of sensitive information to authorized personnel.

Evaluate and provide athletic and academic information and participation history of student athletes transferring to and from Chaffey College; ensure compliance with 3C2A bylaws; verify transfer eligibility and academic eligibility; work with the NAIA clearing house and the NCAA for academic and participation verification.

Evaluate transcripts of student athletes transferring to Chaffey College for course equivalencies and course substitutes; calculate units completed and grade point averages; work with counseling departments at Chaffey and other colleges to provide information that assists with grade changes/transcript updates in order to meet eligibility requirements.

Work in conjunction with the athletic academic counselor to assist students in meeting goals to achieve participation status and transfer status.

Review medical records and provide appropriate academic information and sports schedules for submission of injury/illness waivers to the 3C2A; ensure proper documentation of the sustained injury and compliance criteria; track waiver from initial submission to commissioner approval/denial.

Compile information, prepare, and process complex documents such as class schedules to include load calculations, college catalog, master dictionary, curriculum guides, and procedure manuals according to established guidelines.

Assist in the development and preparation of reports and other documents; verify information and calculations; collect data and provide research assistance for various studies and reports; provide data used in determination of student athlete insurance rates.

Monitor progress of assigned projects; maintain complex recordkeeping systems and schedules; assist instructional staff in developing and coordinating class schedules.

Maintain updated knowledge and records of regulations and requirements applicable to assigned office; attend and participate in appropriate seminars and workshops offered by the 3C2A and conference commissioners to stay current and informed regarding new legislation and reviews of existing constitution bylaws that impact eligibility requirements and transfer requirements; monitor transactions, programs, and services to ensure compliance.

Organizes office systems; recommends policies, procedures, and program activities.
Maintain calendars, schedule appointments, arrange meetings, and make travel arrangements.

Type, edit, and format a variety of materials; compose correspondence from general instructions; take notes and prepare minutes of meetings.

Works in multiple databases and websites to research, verify, and input data pertaining to sports offerings and student athlete eligibility.

Use a variety of office equipment including word processor, computer terminal, printer, calculator, and copy
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