Events and Operations Coordinator - Washington, United States - University of the District of Columbia

University of the District of Columbia

Verified Company

Washington, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Number of Vacancies: 2

Area of Consideration:
Open To The Public

Position Status:
Full-Time, Regular

Pay Plan, Series & Grade:
DS0058/6

Salary Range:
$65,849

Closing Date:
Open Until Filled

Location: 4200 Connecticut Ave. NW, Washington, DC 20008

Brief Description of Duties

The Events & Operations Coordinator manages various duties including scheduling space, coordinating logístical details for events, and building/theater operations. Provides on-site evening/weekend supervision of event operations as directed by the supervisor. Hires, trains, and supervises event staff.

Essential

Responsibilities:

Direct event operations to ensure spaces are eventready which include opening and closing facilities, liaising with other university staff as necessary. Perform walkthrough of spaces used for events to monitor customer use and needs. Upkeep and organize event inventory while following proper action and/or reporting protocols.
Provide coordination of department event staff (crowd control, audience management, ushers, etc.) at events held in university venues as assigned.
Coordinate timely nonclassroom scheduling space scheduling (using 25Live) to meet the needs of the University community and external clients.
Coordinate logístical details for meetings and events which includes, but is not limited to, client walkthroughs, onsite support, U.D.C. Theater of the Arts management, room setups, catering coordination, audiovisual services, parking/transportation, internet access, security staffing, and planning.
Recruit, hire, and train staff. Provide secondary supervision to other staff on duty regarding the coordination of event execution and logistics.
Serve as House Manager for U.D.C. Theater of the Arts. Liaisons regularly with Theater's technical staff to coordinate overall smoothrunning operations for the Theater.
Performs other duties and responsibilities as assigned that are related to those enumerated above which do not alter the basic level of responsibility of the position.

Minimum Job Requirements

Bachelor's degree required.
Two (2) years of progressive experience in event management and customer service in a higher education environment. Experience in theater management is a plus.
Experience hiring, training, and supervising staff.
Sound understanding of event services (event planning, space scheduling, conference services, etc.)
Experience using scheduling software programs such as 25Live or EMS.
Excellent verbal and written communication skills; ability to listen, clearly articulate thoughts/directions/expectations and develop reports/proposals and make presentations.
Possess strong interpersonal skills and the ability to establish and maintain effective working relationships with VIP guests, senior government officials, a diverse population of students (posttraditional and international), academic departments, external organizations, and the public.
Ability to work evenings and weekends as required.

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits:

Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Visa Sponsorship:
At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Drug-Free Workplace:

Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation:
Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.

The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.

The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Job Offers:
Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.