Payroll Manager - Philadelphia, United States - Community Veterinary Partners

Community Veterinary Partners

Verified Company

Philadelphia, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Payroll Manager

FLSA STATUS:
Salary Exempt

EEOC CLASSIFICATION:
First/Mid-Level Manager

EMPLOYMENT TYPE:
Full Time

LOCATION:
Remote (Eastern or Central time zone)

REPORTS TO:
Sr. Director, Total Rewards & HRIS

SUMMARY
Payroll Manager oversees payroll processing operations for 140+ veterinary hospitals and payroll integration of newly acquired or built hospitals. Ensures accurate calculation of wages and processing of tax withholding and deductions.

Responsible for monitoring all tasks necessary to accomplish the organization's payroll processing objectives, including the management of relationships with ADP, external auditors, and state and federal tax agencies.

Responsible for maintaining compliance with all local, state, and federal tax regulations. Prepares statistical reports of employee pay, commissions and bonuses, paid time off, leave, taxes, withholding, etc.

Assists team members with resolving errors or responding to inquiries and acts as first level escalation for questions or complex situations.

Drafts, maintains, updates, and provides training on policies, regulations, and processes.

ESSENTIAL DUTIES & RESPONSIBILITIES

Manages weekly disbursement of multistate, multicompany code payroll to 3,500+ employees consistent with federal and state wage and hour laws.
Ensures accurate and timely processing of new hires, temporary workers, terminations, transfers, promotions, status changes, etc.
Collaborates with the Integrations team on the system set up for new acquisitions and the smooth transition of acquired staff.
Responsible for the recruitment, training, development, and management of payroll staff. Ensures payroll staff understanding of processes and procedures.
Manages relationship with ADP Comprehensive Services support team.
Maintains current knowledge of applicable state and federal wage and hour and state laws, payroll tax filing, and state leave laws.
Reviews and analyzes current payroll and tax procedures. Recommends and implements changes leading to bestpractice payroll operations.
Stays current on payroll/HRIS system capabilities and upgrades to achieve maximization of system technology.
Ensures payroll system is setup and updated to reflect current employee base, including wages, benefits, and paid time off.
Communicates actively with Accounting, Operations, HR, etc., to review crossdepartmental impacts and reconciliation of data sharing.
Performs various account reconciliations and provides general ledger support.
Manages regular preparation of weekly, monthly, quarterly and yearend management reports (gross payroll, hours worked, vacation accrual, tax deductions, etc.).
Manages payroll/HRIS system access and ensures appropriate segregation of duties.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES
Lead CVP payroll processing team of 3+ FTEs

PREFERRED EDUCATION & EXPERIENCE

Bachelor's degree or the equivalent years of experience.
57 years' experience managing a multistate payroll processing operation
Extensive knowledge of payroll/HRIS systems; ADP Workforce Now knowledge preferred
Experience with payroll tax at the federal, state and local levels

CERTIFICATIONS, LICENSES, REGISTRATIONS
Certified Payroll Professional (CPP) certification preferred

COMPETENCIES

Organizational Skills
Time Management
Financial Management
Ethical Conduct
Technical Capacity
Communication Proficiency

COMPUTER SKILLS

To perform this job successfully, an individual should have extensive knowledge of payroll/HRIS systems and MS Excel as well as proficiency with MS Word and MS PowerPoint.

TRAVEL REQUIREMENTS
Minimal travel is expected for this position.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

WORKING ENVIRONMENT
This job operates in a professional office environment and/or remote. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Community Veterinary Partners. is committed to equal opportunity in employment. It is the Company's policy that equal employment opportunity be provided without regard to age, race, color, sex, religion, national origin, sexual orientation, dis