Human Resources Assistant - Canoga Park, United States - American Landscape, Inc.

Description

JOB DESCRIPTION

Summary/Objective

The human resource assistant is responsible for coordinating HR-related tasks on a daily basis and works closely with the HR Manager.

This position carries out coordinating responsibilities in the following functional areas:
benefits administration, employee relations, training, performance management, onboarding, recruitment/employment and other HR administrative duties as needed.


Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answers phone calls directed to the HR department
• Assists employees and supervisors with basic interpretation of HR policies and procedures
• Assists with newemployee orientations
• Assists in maintaining confidential personnel files and personnel actions
• Prepares job postings
• Assists the manager with HR projects
• Assists with benefits administration
• Answers and screens multiline phone system in cooperation with other team members to cover the phones during meal and rest breaks of the front desk
• Assist with English to Spanish Translation, verbal and written

Main Job Requirements and Duties

New Hire Processing:

• I9 documentation and filing
• Drug Screens processing and followup (notify hiring managers of results)
• Live Scan processing for ALI employees when needed
• Provide Spanish translation (verbal or written) to newhires or for employee issue resolution

Worker's Comp & Accidents:

• Mailing out DWC1 and MPN Packet

Process File Requests:

• Locate files being requested, photocopy or scan documents

Manage Traffic Infractions/Violations:

• Process check requests for approval and payment through accounting
• Assist in the analyzing of GPS reports and assists in the tracking of documentation of violations of the company's driving policies and procedure

Benefits Enrollment management:

• Track eligible employees for both AHL and ALI
• Provide information packets to eligible employees for Medical and Dental Insurance

Manage Open Positions for AHL & ALI:

• Create Job Postings and place on various hiring job boards
• Answer walkin and phone questions regarding open positions
• Setting up Interviews, manage preemployment testing

Office Management Duties:

• Maintains and coordinates employee recognition programs
• Assists at the front desk for meal, rest breaks and vacation coverage
• Attends monthly department meetings and records meeting minutes for distribution

Competencies

• Clear & Concise Communication
• Highly Detailed & Organized
• Strong Interpersonal Relationship Skills
• Consistent Ethical Conduct
• High Confidentiality
• Reliable, Dependable & Punctual
• Self-Motivated & Takes Initiative
• Energetic & Professional Demeanor

Supervisory Responsibility
This position has no supervisory responsibilities.


Work Environment
While performing the duties of this job, the employee regularly works in an office setting.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, use hands and fingers to handle, feel, or operate objects and reach with hands and arms.

The employee is frequently required to stand, talk and hear. The employee is occasionally required to lift and carry up to 25lbs.


Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.


Travel
Occasional local travel may be requested.


Required Education and Experience
High school diploma or equivalent required, plus two years of office/administrative support experience.


Preferred Education and Experience
Previous HR experience or HR Certification/Education.


Additional Eligibility Qualifications

Fluent in Spanish & English, Ability to multi-task & handle competing priorities, Proficiency in computer skills such as Excel, Word, Outlook, PowerPoint and Internet Explorer.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

ALI is an Equal Opportunity Employer.

Prospective employees will receive consideration without discrimination because of race, color, creed, religion, sex, sexual orientation, gender identity and/or expression, genetic information, age, national origin, disability, veteran status and will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code and State and Federal Laws.

Pay:
$ $23.00 per hour


Schedule:

• Monday to Friday