lead deputy register - Flint, United States - Genesee County, Michigan

Description

Union
AFSCME

Full-Time/Part-Time
Full-Time

Open Date
5/14/2024

Closed Date
05/28/2024

Location
Circuit Court - Probate Court

Description

Starting Pay: $ Hourly ($58,512)
After 1st Year: $ Hourly ($60,268)
After 2nd Year: $ Hourly ($61,800)

MINIMUM QUALIFICATIONS:

Five (5) years' combined experience as a Deputy Register I and/or Deputy Register II.

GENERAL STATEMENT OF DUTIES: Performs a variety of highly responsible and specialized tasks in the Probate Court Records office; assists with staff training and sets example for superior performance in the area of court record maintenance and coordination; supports and assists office management in all aspects; Assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate Court; Reviews files and papers for accuracy, completeness, and conformance to Probate Court Rules, and may sign for the Judge as authorized; work is performed under the general supervision of the Chief Deputy Register; may also work under the general supervision of the Probate Register, if so directed; Performs related duties as required.

STATEMENT OF TASKS:

• Provides guidance and training to designated staff;
• May be assigned specific projects related to case file management and file maintenance as assigned by the Chief Deputy Register or Probate Register;
• May be assigned subject areas responsibilities and case-type coordination of the probate records office as assigned by the Chief Deputy Register or Probate Register;
• Distributes forms to attorneys and the general public with basic instructions for completion and filing;
• Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule and Probate Court procedural requirements for filing;
• Utilizes word processing and imaging programs for data entry and retrieval;
• Types and prepares various Probate forms and orders;
• Certifies and makes copies of legal forms and orders;
• Reviews orders following hearings and processes accordingly;
• Coordinates Probate Court juries;
• Processes both general and case-intensive mail intake and answers routine inquiries without supervisor's review;
• Receives payment of statutory fees, prepares receipts and prepares transmittals for the
• County Treasurer;
• Answers telephone calls from attorneys and the general public regarding the processing of case-specific probate matters and provides the appropriate information regarding the inquiry;
• Prepares departmental vouchers and other Probate Court invoices;
• Records court hearings using electronic recording equipment on an emergency fill-in basis;
• Reviews case files to ensure that proper documents have been filed and initiates the necessary action to see that files are in proper order;
• Reviews case files at time of closing to ensure that files are complete and accurate and initiates action to correct any deficiencies prior to closing;
• Records any statistics which are required for the assigned area;
• Coordinates day-of office assignments and scheduling in the absence of the Chief Deputy Register.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Advanced knowledge of the work of a probate deputy register;
• Advanced knowledge of the Probate Court Records office, its procedures, policies, information and equipment;
• Thorough working knowledge of legal terminology and probate subject areas;
• Advanced proficiency in JIS, OnBase and MiCourt systems;
• Thorough knowledge of Probate Law and Court Rules;
• High-level understanding of procedures related to litigious probate matters;
• Ability to understand and follow complex oral and written directives, laws and court rules;
• Ability to make decisions applying Probate/Family Law and Court Rules;
• Ability to use Microsoft based PC for data entry, imaging, file retrieval and word processing functions;
• Ability to multi-task in several areas while maintaining high standards of performance;
• Ability to use good judgment, tact and courtesy;
• Ability to foster and maintain strong working relationships;
• Ability to attend work regularly and work under stressful conditions;
• Ability to work with highly confidential records;
• Ability to work independently, collaboratively and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion.

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This position is currently accepting applications.