Deputy Register II - Flint, United States - Genesee County, MI

Description

Union AFSCME Full-Time/Part-Time Full-Time Open Date 5/14/2024 Closed Date 05/28/2024 Location Circuit Court - Probate Court Description


Starting Pay:
$ Hourly ($52,519)


After 1st Year:
$ Hourly ($53,856)

After 2nd Year:
$ Hourly ($55,298)

After 3rd Year:
$ Hourly ($56,808)

After 4th Year:
$ Hourly ($58,512)


MINIMUM QUALIFICATIONS:
Two (2) years' experience as a Deputy Register I.


GENERAL STATEMENT OF DUTIES:

Performs complex duties with limited supervision involving the processing of legal documents requiring extensive knowledge of legal procedures in the assigned area; individual is deputized to perform actions of deputy register; prepares and processes court documents required in setting cases for hearing and carrying out directions of the judge; assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate Court; reviews files and papers for accuracy, completeness and conformance to Probate Court Rules and may sign for the Judge as authorized; work is performed under the general supervision of the Chief Deputy Register; performs related duties as required.

STATEMENT OF TASKS:

• May be assigned subject area responsibilities and case-type coordination of the probate records office as assigned by the Chief Deputy Register;
• Coordinates Probate Court juries;
• Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule and Probate Court procedural requirements for filing;
• Utilizes word processing and imaging programs for data entry and retrieval;
• Types and prepares various Probate forms and orders;
• Certifies and makes copies of legal forms and orders;
• Reviews orders following hearings and processes accordingly;
• Distributes forms to attorneys and the general public with basic instructions for completion and filing;
• Processes both general and case-intensive mail intake, answering routine inquiries without supervisor's review;
• Receives payment of statutory fees, prepares receipts and prepares transmittals for the County Treasurer;
• Answers telephone calls from attorneys and the general public regarding the processing of case-specific probate matters and provides the appropriate information regarding the inquiry;
• Prepares departmental vouchers and other Probate Court invoices;
• Reviews case files to ensure that proper documents have been filed and initiates the necessary action to see that files are in proper order;
• Reviews case files at time of closing to ensure that files are complete and accurate, and initiates action to correct any deficiencies prior to closing;
• Records any statistics which are required for the assigned area;
• Maintains inventory of forms and supplies and reorders as needed;
• Copies legal forms, orders, correspondence, reports, etc.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Thorough knowledge of the work of a probate deputy register;
• High proficiency in JIS, OnBase, and MiCourt systems;
• Thorough knowledge of office procedures, legal terminology, and equipment;
• Knowledge of Probate Law and Court Rules;
• Ability to understand and follow complex oral and written directives, laws and court rules;
• Ability to make decisions applying Probate/Family Law and Court Rules;
• Ability to use Microsoft based PC for data entry, imaging, file retrieval, and word processing functions;
• Ability to use good judgment, tact, and courtesy;
• Ability to maintain good working relationships;
• Ability to attend work regularly and work under stressful conditions;
• Ability to work with highly confidential records;
• Ability to work independently, collaboratively, and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion.

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