Finance Analyst - Minneapolis, United States - University of Minnesota

Description

About the Job

The Finance Analyst is a critical member of the Morrill Hall Shared Services Team (MHSST). The Finance Analyst reports directly to the team's Finance Director (CFM) and serves as a member of the MHSST leadership team. The Finance Analyst ensures that accurate and timely financial information is provided to unit leadership by gathering, interpreting, and analyzing data from numerous sources; and serves as the Resource Responsibility Center (RRC) manager and the primary budget liaison with the Office of Budget & Finance for the Office for Equity and Diversity. This position will be responsible for both sponsored and non-sponsored finance management functions focusing on budgeting, reporting and forecasting, transaction support and approval, and reconciliation. This position will serve as a member of the team's grant support and certified approval workgroup.

This position will primarily work with the Office for Equity and Diversity. The Office for Equity and Diversity (OED) is the system-wide office that works with campuses, colleges, units, and departments to create an inclusive environment where all members of the University of Minnesota community can thrive. OED units include Disability Resource Center, Equal Opportunity & Title IX, Gender and Sexuality Center for Queer and Trans Life, Multicultural Center for Academic Excellence, Circle of Indigenous Nations (COIN), Office for Conflict Resolution, Office for Supplier Diversity, and Women's Center.

This is a 100%, 12-month, annually renewable appointment in the academic professional series (classification 9781FG).

JOB DUTIES:

Unit Financial Activity Management (50%):

• Lead recurring meetings with department leaders and project partners to review financial outcomes, provide variance to budget analysis, and proactively identify risks and opportunities
• Plan and prepare budget planning, financial modeling and resource allocation strategies of the units
• Consult and train on accounting standards and procedures, internal controls and university policy to managers and administrative staff. Educate others as to the allowability of expenses and best practices
• Review and approve all financial documents (i.e. requisitions, vouchers, reimbursements, Pcards and journal entries) with consideration to fund availability and budget plan
• Oversee monthly activity and forecast annual performance of operational budgets
• Oversee available funding within designated Foundation Funds
• Communicate with supervisor and departmental leadership regarding potential deficits
• Interpret and apply financial policies to support departmental programming
• Disseminate information to units from various University central offices
• Track commitments and analyze various leadership initiative accounts for assigned units
• Coordinate the transfer of funds across the University system to fulfill leadership commitments
  

Annual Budget and Compact Process Management (30%):

• In partnership with the CFM, coordinate the complex budget/compact process for OED units. This includes meeting with RRC/unit leaders to shape budget submissions, suggest reallocations, interpret the budget/compact instructions and provide financial analysis to inform the budget/compact process.
• Consolidate materials for budget/compact submission to the Office of Budget & Finance and presentation by senior leaders. Review, balance and submit budget development worksheet.
• Coordinate the budget entry process for assigned RRC's
  • Interpret budget instructions for units
  • Set and monitor internal deadlines
  • Review unit budget entry for accuracy and structure
  • Develop and balance several unit budgets
  • Submit final and balanced RRC budgets to the Office of Budget & Finance.
• Coordinate year-end closeout of operational budgets
  

Grant management and support (20%):

• Serve as liaison between project leaders (principal investigators) and the Office of Sponsored Projects Administration (SPA)
• Maintain knowledge of university policy and grant compliance and assist principal investigators with navigation throughout the project lifecycle. This includes budget preparation, proposal submission, project kickoff, and project monitoring
• Coordinate pre-/post-award support for assigned departments in conjunction with PIs
• Coordinate with Finance and HR partners to ensure accuracy of grant activity
• Coordinate with SPA/SFR at major milestones during the life of the grant

WORK MODE: Hybrid

SALARY RANGE: $88,000-$97,000

Qualifications

REQUIRED QUALIFICATIONS:

• BA/BS degree with at least 6 years of related experience in finance, accounting, or business
• Strong oral, written, and interpersonal skills, and the ability to communicate effectively with diverse audiences
• Excellent organizational skills and ability to prioritize multiple and sometimes competing projects and assignments
• Demonstrated success in building and maintaining effective working relationships
• Demonstrated record of supporting equity, diversity and inclusion in the workplace
• Documented experience demonstrating discretion, sensitivity, confidentiality and strong judgement

PREFERRED QUALIFICATIONS:

• Working knowledge of the University's finance policies, procedures, and processes
• Current U of MN employee
• Certified Approver status or willingness to become a Certified Approver within the first year (training provided)
• Proficient in working in EFS (Enterprise Financial System), HRMS (PeopleSoft Human Resources), UM Analytics

About the Department

The Morrill Hall Shared Services Team provides finance and HR support to the Office of the Executive Vice President and Provost and its reporting units (Office of Undergraduate Education, Graduate School, Office for Faculty and Academic Affairs, Office of Public Engagement, Institute for Advanced Study, Distributed Learning, Northrop, U Ticketing, and Weisman Art Museum) as well as the Office of the President and its reporting units (Senate Office, Office of Institutional Compliance, Native American Affairs, Government Relations), Office of University Relations, Office for Equity and Diversity, Office for Student Affairs, Office of the General Counsel, and the Office of the Board of Regents. Its mission is to deliver finance and HR service excellence to the departments served-accomplished through accountability, best practices, communication, diversity and inclusion, integrity and respect.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and MUST attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

APPLICATION DEADLINE: March 25, 2024.

To request an accommodation during the application process, please e-mail or call

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019,