Executive Assistant, Teaching and Learning - Calumet City, United States - Thornton Fractional Township High School District 215

Thornton Fractional Township High School District 215

Verified Company

Calumet City, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 2371

Position Type:

Secretarial/Clerical/Secretary (12-Month)
Date Posted:

5/9/2024
Location:
T. F. Administrative Center

- (High-Needs School)
Date Available:

Pending Board Approval
Closing Date:
Open until filled

Job/FLSA Status:
Full-Time, Non-Exempt

Reports to:
Assistant Superintendent of Teaching & Learning

Position summary:
Provide clerical services to the Assistant Superintendent of Teaching & Learning and the Director of Teaching & Learning

Position responsibilities:

Create and maintain files for Teaching & Learning department
Compile data and prepare reports for the Illinois State Board of Education (ISBE) in IWAS, including Title I Comparability and ESEA performance report
Compile data and prepare Federal reports, including Civil Rights Data Collection
Compile data reports from the District's Student Information System
Account management, including monitoring, ordering, receipting, requisitions, reconciliation, processing purchase orders, inventory, payroll processing, and reporting
Prepare agendas, school calendars, correspondence, brochures, and PowerPoint presentations
Coordinates food preparation and delivery or pickup for meetings
Schedules meetings
Assist with professional development: scheduling, registration, communicating, and payroll processing
Maintain inventory for resources and items purchased with grant monies
Assist with grant management
Maintain financial records, create spreadsheets, and assist with budgeting
Assist with organizing, developing required paperwork and maintaining Continuing Professional Development Unit (CPDU) records
Assist with summer school/program registration, communication, and scheduling
Compile information and assist with compliance monitoring visits
Other duties as assigned and approved by Teaching and Learning administrators
Work with vendors to solidify and manage quotes and contracts
Assists Technology department and Business Office with scheduling, documentation, and additional tasks as assigned
Provide clerical services to the Superintendent and Board of Education when needed
Other duties as assigned

Essential skills and experience:

High School diploma or equivalent
Working knowledge of Google Workspace
Knowledge of basic office procedures and operation of office machines/equipment
Strong communication and interpersonal skills
Detailoriented
Ability to prioritize
Ability to maintain good attendance
Ability to manage finances
Working knowledge of grants and state reporting
Strong organizational skills

Valued but not required skills and experience:

Experience working in a high school setting
35 years of secretarial or clerical experience
Associate's degree or higher preferred
Bilingual (English-Spanish) preferred

Reporting to this position:
N/A

Physical demands and work environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment: The noise level in the work environment is usually mínimal.

Terms of Employment:

Fulltime, 12month work year;
Illinois Municipal Retirement Fund (IMRF) position;
Starting salary between $45,000 and $50,000;
Generous fringe benefits as provided by the current Work Rules & Regulations for Administrative Support Staff;
Annual performance evaluation based on Board of Education policy and the Work Rules & Regulations for Administrative Support Staff;
Paid 30minute lunch and two paid 15minute breaks;
Sick, personal, and vacation days;
15+ paid holidays.

Create and maintain files for Teaching & Learning department
Compile data and prepare reports for the Illinois State Board of Education (ISBE) in IWAS, including Title I Comparability and ESEA performance report
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