Receptionist/office Asst - Phoenix, United States - tango

tango

Verified Company

Phoenix, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position:

Receptionist/ Office Assistant**
Position Description:An ideal Receptionist/Office Assistant is a motivated self-starter that is eager to assist our external and internal customers to the best of their ability.

They can work under little to no supervision and have excellent communication, attention to detail, logic, and problem-solving skills. This position will also support the Office Manager, Executive Assistant, and the Chief People Officer.

Office Location:

Office located at 7600 North 16th Street, Suite 140 Phoenix, AZ Onsite)

Responsibilities:

Warmly greet visitors and direct them to the appropriate person or department with a professional demeanor Maintain a neat and organized reception area, ensuring it is clean, organized and welcoming. Handle and log incoming deliveries, including preparing packages and arranging shipments. Assist with office management responsibilities
Manage inventory of office supplies and reorder when needed; prioritizing costeffectiveness and spending
Manage office break room and supplies; also ensuring daily cleanliness and maintenance of break room appliances
Assist with sorting and distributing mail; including maintaining the postage meter
Assist with maintaining the overall office by ensuring all areas are clean, organized, and welcoming, contributing to a positive and professional atmosphere
Build and maintain positive relationships with vendors
Partner to ensure efficient office operations. Provide administrative support as needed, such as calendaring, scheduling meetings, expense reports, travel arrangements, and special projects
Assist with the organization and execution of office events, meetings, and conferences; including arranging catering and securing meeting room spaces;
Maintain employee and department directories
Working professionally with team members to ensure all duties are completed correctly, in a timely manner, and without conflict.
Complying with company, state, and federal healthcare guidelines.
Other duties as assigned

Required Skills and Abilities:

Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Attention to detail and a positive proactive attitude
Basic understanding of administrative and clerical procedures and systems
Excellent social skills
Strong organizational skills and multitasking abilities
Advanced technical skills
Initiative, a proactive approach, strong collaboration flexibility and excellent problem solving
Advanced skills using Microsoft Suite office

Education and Experience: