Construction Administrative Assistant - Dubuque, United States - Gronen

Description

Gronen is a full-service community centered, development, construction, real estate brokerage, and property management company who is experiencing growth across all of its divisions.

Gronen is seeking an experienced Administrative Assistant to assist in its construction division. Gronen is a leader in historic rehabilitation and new construction.


Position Summary:

Reporting directly to the Project Managers, the Administrative Assistant provides accounting, administrative, and development support to the Project Managers, as well as upper management.

Essential/Primary Responsibilities:

• Create AIA Pay Request monthly draws and prepare spreadsheets for project draws
• Write and file meeting minutes, meeting agendas, purchase orders, change orders, and AIA Contract Documents
• Log and file invoices using company accounting software (SAGE 100 CONTRACTOR)
• Schedule meetings with project leaders, clients, and subcontractors
• Monitor and update budgets as needed
• Organize and set up conference room(s) and other meeting spaces for project meetings
• Update insurance documents and W‐9s
• Assist in the preparation, assembly, distribution, and management of project bid documents, including Request for Proposals, Construction Documents, Scope of Work, Alternates, and project access information
• Contact subcontractors during the bidding process
• Perform other administrative duties and clerical tasks as assigned
• Excellent and professional communicator who is perceptive and intuitive
• Ability to swiftly shift attention from one project to the next
• Adept at filing, organizing, and managing project files and project logs
• Organized and flexible
• Familiar with construction terminology
• Process oriented
• Team player and contributor
• Active listener
• Able to prioritize
• Motivated
• Familiar with major MS Office platforms, emphasis on Excel
• Experience in Procore a bonus

Pay:
$ $20.00 per hour

Expected hours: 40 per week


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (preferred)

Experience:

Administrative Experience: 1 year (preferred)


Work Location:
In person