Corporate Travel Coordinator - Irvine, United States - People's California

Description

Travel Coordinator:
Crafting Extraordinary Business Travel Experiences

The role of a Corporate Travel Coordinator is a dynamic and multifaceted position that requires a diverse set of skills and responsibilities.

As a highly organized and detail-oriented professional, the Corporate Travel Coordinator excels in managing all aspects of business travel, injecting efficiency and cost-effectiveness into the company's travel arrangements.

With a focus on enhancing the overall travel experience for employees, they are the go-to expert in coordinating travel logistics and making sure everything runs smoothly.

At People's, we embody three core values: Give a Damn, Keep it Simple, and Be Accountable. We genuinely care about our team, customers, and the community we serve.

This is not your average job - it's a chance to be part of a thriving industry, working alongside a dedicated team that shares your passion.

If you're ready to take your career to new heights and contribute to the success of our cannabis operation, we want to hear from you.

Join us and let's shape the future of cannabis together.


Responsibilities

• Travel Arrangements: The Corporate Travel Coordinator is in charge of making all necessary travel arrangements for employees, such as booking flights, accommodations, transportation, and any other related services. They strive to find the most costeffective and efficient options while considering the needs and preferences of the travelers.
• Expense Management: The Travel Coordinator tracks and manages travel expenses, ensuring adherence to company policies and budgets. They review and process travel expense reports, verifying receipts and ensuring accuracy before reimbursement.
• Travel Policy Development: They contribute to the development and maintenance of corporate travel policies and guidelines. They stay updated on industry trends and best practices to optimize travel processes and enhance the overall travel experience for employees.
• Vendor Management: The Coordinator establishes and maintains relationships with travel vendors, such as airlines, hotels, car rental agencies, and travel agencies. They negotiate contracts, rates, and discounts to maximize cost savings and ensure quality services.
• Travel Compliance: They ensure compliance with company travel policies and industry regulations. The Travel Coordinator stays informed about travel restrictions, visa requirements, health and safety guidelines, and other relevant regulations to ensure travelers' wellbeing and adherence to legal requirements.
• Travel Support: They provide assistance to employees during their business travels, addressing any travelrelated issues or emergencies. This may include managing changes to travel itineraries, handling cancellations or delays, and arranging alternative arrangements as needed.
• Reporting and Analytics: The Corporate Travel Coordinator generates reports and analyzes travel data to identify trends, costsaving opportunities, and areas for improvement. They use this information to optimize travel programs, control expenses, and enhance the overall travel management process.
• Human Resources Support: In some cases, the Corporate Travel Coordinator may also assist with HRrelated tasks such as benefits administration, employee relations, payroll coordination, employee training and development, performance management, compensation, risk management, and compliance. This can vary depending on the specific responsibilities assigned by the company.

Qualifications

• Travel Management Experience: Prior experience in corporate travel management or a similar role is highly desirable. Familiarity with travel industry practices, booking systems, and travel management tools is crucial for effectively coordinating travel arrangements and optimizing cost savings.
• Strong Organizational Skills: The ability to juggle multiple tasks, prioritize responsibilities, and manage time efficiently is essential. The Corporate Travel Coordinator must be adept at handling various travel requests, maintaining meticulous records, and meeting deadlines while ensuring attention to detail.
• Excellent Communication Skills: Clear and effective communication is vital for collaborating with employees, travel vendors, and other stakeholders. The Coordinator should be able to communicate travel policies, negotiate with vendors, and provide timely updates and assistance to travelers.
• Problem-

Solving Abilities:
The role requires a proactive and solution-oriented mindset.

The Corporate Travel Coordinator should be able to think on their feet, handle unexpected situations, and resolve travel-related issues promptly and efficiently.

Strong problem-solving skills contribute to delivering exceptional travel experiences.

• Financial Acumen: A solid understanding of budget management and financial principles is important for managing travel expenses. The Coordinator should be proficient in reviewing and reconciling travel expen