Office Concierge 2 - New York, United States - Graham Windham

Graham Windham

Verified Company

New York, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Title:
Office Concierge 2 Montague Location in Brooklyn (Monday, Wednesday and Friday 9am - 5pm)

(Tuesday and Thursday 11am

7pm)

Department:
Administrative Services

Reports to:
Administrative Services _Manager_

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Position Summary:
Receptionist/Office Assistant Duties and Responsibilities

Welcome families and visitors.
Answer phones and take messages.
Manage inventory of office supplies.
Perform other clerical tasks as needed.
Assist programs with laundry and shower room scheduling.
Replenishing of community refrigerator/supply/snacks.
Keeping play area clean and organized.
Oversee locker usage.
Work in conjunction with cleaning team to ensure site cleanness.
Maintain open communication with supervisor/leaders in regards to security and maintenance concerns.
Provide coverage for as needed for neighboring Graham Windham location (1PP).

Conference Room Booking & Guests Services:

Timely management of conference room accommodations (includes reservation, audio-visual equipment, food service supplies)
Screens incoming calls, takes phone messages.
Greets and directs families/guests to the proper areas of service.
Assist with the setup and take down conference rooms for meetings.

Interoffice and External Mail Services

Arrange interoffice mail for messenger service.
Sort, process and distribute mail and incoming mail from Graham-Windham sites.

Competencies & Character Traits:

Humane leader.
Committed to antiracism and changing structurally racist systems.
Maintains an uncompromised commitment to integrity.
Eager to selfreflect, demonstrate vulnerability and humility, and make improvements.
Focuses on possibilities and bringing people together to develop solutions.
Exceptional written and verbal communications skills.
Demonstrated ability to establish relationships with external and internal constituents.
Demonstrated coordination, time management and organizational skills.
Belief in the capacity for human beings to make extraordinary change.
Embraces the Graham Pillars of _Respect, Grow, Thrive and Lead._

Qualifications:

High school diploma or GED certificate
Administrative or clerical experience preferred
Computer proficiency with Outlook, Word, Excel and Google Docs
A proven capacity to work inclusively and collaboratively with program, fiscal and administrative leadership, as well as external stakeholders,

Disclaimer:

Job descriptions and specifications are not intended and should not be construed to be an exhaustive list of all responsibilities, skills or working conditions associated with a job. They are intended to be an accurate reflection of the principal requirements of the position _EOE

About Graham Windham:

About the Company In full partnership with families & communities, Graham Windham strives to make a life-altering difference to children, youth and families affected by abuse, neglect and delinquency by providing each child we serve with a strong foundation for life: a safe, loving, permanent family and the opportunity and preparation to thrive in school and in the world.

With over 400 full-time, part-time and On-call employees serving children and families in multiple programs throughout Manhattan, the Bronx, Brooklyn and Harlem, Graham Windham provides an exciting & enriching work experience.

Graham has pioneered programs for New York City's children, families and communities for over 200 years.

Today, Graham is one of New York City's leading social services organizations, providing educational and social services to over 4,000 children, young people, and parents throughout NYC.