Office Manager Jersey City - The French American Academy

The French American Academy

Verified Company

Jersey City, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Office Manager monitors the management of teaching supplies and janitorial materials, conducts regular facilities inspections to assess condition and identify maintenance of the building, takes care of the relationship with the Health department, DOE, the Fire department and Police Department.

Additionally, the Office Manager will work with Division Directors for the organization of field trips, parent
- teacher conferences, and any other events needed.

Responsibilities

Supplies and Materials: Teachers materials and supplies, janitorial materials, paper and printers
Provide estimates
Monitor orders, and ensure proper delivery on time
Manage Inventory
Use of Grant Money
Negotiate Xerox contracts
Policies and Regulations:
Coordinate campus repairs and maintenance
Maintain the spreadsheets and logs
Monitor water testing, asbestos, lead.
Negotiate contracts for cleaning and pest control services / Ensure cleaning services are rendered
Administrative Assistance
Update data of the school management software, numerize documents
Organize day and overnight field trips and manage budgets along with the Preschool, Elementary and Middle school Directors.
Communicate and coordinate with Englewood campus
Build Sign up genius schedules for specific events
Prepare the planner's contest and update the content yearly. Place the order and monitor delivery for both campuses.
Organize CPR-First Aid training for all team members in need of certification or renewal
Substitute for the administrative coordinator