Executive Assistant in Investor Relations- 120 to 140k + Bonus - New York - CitiStaffing

    CitiStaffing
    CitiStaffing New York

    4 days ago

    Description

    Private Equity firm focused on is looking for an Executive Assistant to join their growing Investor Relations team Applicants should be highly organized, proactive, and detail-oriented and have experience as an Executive Assistant.

    Responsibilities

    • Schedule meetings, manage team calendars, proactively resolving scheduling conflicts and keeping meetings organized.
    • Arrange travel for conferences, roadshows, and prospect meetings, monitoring logistics for delays or changes and adjusting plans as needed.
    • Track and submit expenses on behalf of the team.
    • Assist with prospective LP outreach and support business development efforts.
    • Support planning and execution of investor events.
    • Distribute briefing materials, presentations, and supporting documents to the IR team and clients ahead of and after meetings and conferences.
    • Maintain accurate investor and meeting data; ensure all activity is logged in CRM.
    • Run periodic and ad-hoc reports to support fundraising and marketing tracking.

    Qualifications

    • Minimum of 5 years experience in investor relations, finance, or executive support.
    • Strong organizational and communication skills; meticulous attention to detail.
    • Proficiency with Microsoft Office, CRM tools (Deal Cloud or Salesforce preferred), and collaboration software (Notion, Slack, etc.).
    • Comfortable managing multiple priorities in a fast-paced, professional environment.

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