Part Time Finance Assistant - Newark, United States - Bernard Personnel Consultants

Bernard Personnel Consultants

Verified Company

Newark, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Part time

Description

Nature of Work:

This is a technical and administrative position responsible for the performance of accounting work and varied administrative work, frequently of a non-routine nature, according to generally prescribed guideline and under limited supervision.

Illustrative Examples of Work:

Maintains and processes accounts payable transactions in the accounts payable system.
Assists with the maintenance and processing of the tax billing and collection system.
Assists in the processing of weekly payroll.
Composes and prepares reports and correspondence.
Monitors and reports the addition or deletion of covered assets and liabilities.
Manages claims filing, processing, and payments with underwriters.
Verifies and processes invoices for payment including delivery receipts, prior payments, partial payments, credits, correct account designations, and overall accuracy.
Reviews each expenditure for compliance with all pertinent budgetary, financial, and purchasing policies.
Verifies approvals for all expenditures as required.
Reviews each expenditure for compliance with all pertinent budgetary, financial, and purchasing policies.
Processes EFT (Electronic Funds Transfers), processes wire transfers, stop payments, void checks, and calculate industrial sewer bills.
Assists with direct debit database.
Screens and routes visitors and incoming telephone callers to appropriate person.
Receives, sorts, opens, and routes incoming mail.
Prepares bookkeeping entries.
Supports management staff by preparing communications, reports, contracts, and other materials.
Assists with the annual liability insurance renewal process as needed, including issuing vehicle ID cards.
Assists with annual financial statements by providing confirmations and other schedules required by auditors.
Assists with the compilation and distribution of Annual Operating and Capital budget, the Annual Comprehensive Financial Report (ACFR), and monthly financial statements.
Performs other related duties as required.

Employment Standards Experience:

Considerable experience in a technical position.
Familiarity with accounting and database computer software.
Some knowledge and experience with the modern principles and practices of municipal bookkeeping.
The ability to communicate effectively, both orally and in writing.
The ability to identify relevant information, determine classifications accurately, and calculate billings based on formulas.
The ability to understand and follow difficult and complex verbal and written instruction.
The ability to exercise independent judgment in nonroutine situations.
The ability to operate networked computer, phone, copier, scanner, and related office equipment.
The skills necessary to perform the duties of the position.
The ability to establish and maintain effective working relationships with the general business community.
Any combination of experience and training which provides an equivalent to the minimum desirable employment standards.

Essential Job Standards:

Ability to sit, stand, and kneel for an extended period in an administrative environment.
Ability to lift and carry related materials/parts of at least 25 pounds while utilizing proper safety measures.
Lift materials, as needed, overhead to complete job tasks.
Ability to type on a keyboard, use a mouse, and view monitors for an extended period in an administrative setting.