- Support customers by sending credit application link and following up with the credit depart on approval status to assist in customers having open term accounts with Penn.
- Maintain filing system for complete signed contract including filter information, pm schedule, allocation of dollars, and any pertinent information helpful in loading the contract information. This will be provided by the Outside Sales team.
- Initiate the renewal process for each PPS location, 3-4 months in advance of contract expiration.
- Create and distribute the customer contract spreadsheet tracking: customer information, contract value and historical financial performance. This will be provided to each territory manager for evaluation.
- Once the contract value is established a renewal will be sent to the customer for approval.
-
contract administrator a
3 weeks ago
InsideHigherEd Philadelphia, United States Administrative Jobs ,Duties: Reporting to the Director of Corporate Contracts and Alliances, support the contracting activities of the Corporate Contracts team as the main administrative liaison between Corporate Contracts team within the Corporate Contracts and Alliances Group and the Office of Rese ...
-
Contract Administrator
1 week ago
Penn Power Group Philadelphia, United StatesContract Administrator · Philadelphia, PA ) · Job Type · Full-time · Description · Position Summary · The Contract Administrator is responsible for providing uniform, consistent contract administration for all Penn Power Systems locations. The Contract Administrator will su ...
-
Federal Contracts Administrator
4 days ago
Johnson, Mirmiran, and Thompson Inc. Philadelphia, United StatesJohnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughou ...
-
Regional Contract Administrator
6 days ago
Integrated Federal Solutions Philadelphia, United StatesResponsibilities: Provide ongoing support to the Department of Transportation/Federal Transit Administration · Assist in managing contracts, grants, and cooperative agreements · Provide support to various program offices with the drafting of requirements and preparation of acqu ...
-
contract administrator, nma/mta
3 weeks ago
InsideHigherEd Philadelphia, United States Administrative Jobs ,Duties: This position works as a part of a team of Contract Administrators on the Pre-Award team. This person will manage, review and negotiate a broad range of nonmonetary agreements, including, but not limited to, Material Transfer Agreements, Collaboration Agreements, Data Use ...
-
Beacon Hill Philadelphia, United StatesOur client, a reputable non-profit in Philadelphia, is seeking their next Administrative Associate to join their team for a short-term project. If you are a strong communicator, seeking an opportunity to develop your administrative skills, and able to start as soon as possible, t ...
-
grant & contract financial administrator
3 weeks ago
InsideHigherEd Philadelphia, United States Administrative Jobs ,Duties: Serve as liaison between the University and funding sponsor including serving as intermediary between Investigator, Business Administrator, and other University departments to ensure proper administration and compliance with terms and conditions of sponsored program award ...
-
Beacon Hill Philadelphia, United StatesTo Apply for this Job Click Here · Our client, a reputable non-profit in Philadelphia, is seeking their next Administrative Associate to join their team for a short-term project. If you are a strong communicator, seeking an opportunity to develop your administrative skills, and ...
-
Contract Administrator
6 days ago
gpac Ardmore, United StatesJob Description · A successful 30+ year-old Engineering Advisory firm in the area is looking to immediately hire a Contract Administrator/Office Manager. This is a fantastic company providing independent construction observation, contract administration, construction management, ...
-
Regional Contract Administrator
3 weeks ago
PCI Government Services LLC Philadelphia, United StatesJob Summary · As affiliates of the PCI Federal Services group of companies, PCI Government Services LLC has a passion for our team members and their personal mission for success. We offer excellent insurance, leave and developmental benefits along with some flexibility for remot ...
-
Contract Administrator
1 week ago
Gpac Conshohocken, United States Full timeA successful 30+ year-old Engineering Advisory firm in the area is looking to immediately hire a Contract Administrator/Office Manager. This is a fantastic company providing independent construction observation, contract administration, construction management, construction engin ...
-
Contracts Administrator
1 week ago
ASRC Federal Holding Company Moorestown, United States Full timeJob Title · Contracts Administrator - Remote basedLocation · RemoteJob Description · ASRC Federal is currently seeking a Principal Contracts Administrator. · This position is open remotely or in person in Reston VA. · Key Role: · Key position supporting contract management activ ...
-
Contracts Administrator
4 days ago
ASRC Federal Holding Company Moorestown, United StatesASRC Federal Mission Solutions is a premier provider of systems engineering, software engineering, system integration, and project management services for real-time, mission-critical defense systems. · AFMS, a subsidiary of ASRC Federal, is seeking a Contracts Specialist. · Thi ...
-
Contracts Administrator
3 weeks ago
ASRC Federal Holding Company, LLC Moorestown, United StatesASRC Federal Mission Solutions is a premier provider of systems engineering, software engineering, system integration, and project management services for real-time, mission-critical defense systems. AFMS, a subsidiary of ASRC Federal, is seeking a C Contracts, Contracts Speciali ...
-
Contracts Administrator
6 days ago
ASRC Federal Holding Company Moorestown, United StatesJob Description · ASRC Federal Mission Solutions is a premier provider of systems engineering, software engineering, system integration, and project management services for real-time, mission-critical defense systems. · AFMS, a subsidiary of ASRC Federal, is seeking a Contracts ...
-
Contracts Administrator Sr
1 week ago
Lockheed Martin Corporation Cherry Hill, United States· Description:Lockheed Martin Advanced Technology Laboratories (ATL) is looking for an experienced contracts professional to join its team. This is an opportunity to join ATL's Business Operations team and ATL's team of multi-disciplinary engineers and scientists engaged in next ...
-
Contracts Administrator Sr
1 week ago
Lockheed Martin Corporation Cherry Hill, United StatesJob Description · Lockheed Martin Advanced Technology Laboratories (ATL) is looking for an experienced contracts professional to join its team. This is an opportunity to join ATL's Business Operations team and ATL's team of multi-disciplinary engineers and scientists engaged in ...
-
Contract Administrator
1 week ago
Aramsco Radnor, United StatesJob Description · Job DescriptionContract Administrator · Aramsco, a family of companies, is a leading solutions provider to specialty contractors across North America, serving numerous end markets including abatement, restoration, environmental, emergency preparedness, stone car ...
-
Grant and Contract Finance Administrator
1 month ago
University of Pennsylvania Philadelphia, United States· University Overview · The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & W ...
-
Contract Administrator
1 week ago
Symplr Software LLC Trenton, United StatesOverview The responsibility of the Contract Administrator is to prepare and negotiate a variety of corporate agreements, including primarily customer sales contracts for SaaS and other products and services. Drafts agreements, advises management of contractual rights and obligati ...
Contract Administrator - Philadelphia, United States - Penn Power
Description
Job Type
Full-time
Description
Position Summary
The Contract Administrator is responsible for providing uniform, consistent contract administration for all Penn Power Systems locations. The Contract Administrator will support the processing of information for all customer contracts in all phases of creation, development, approval, execution and renewal. This specifically includes standard agreements, major BIDs, and customer Master Service Agreements. Responsible for oversight of all Compliance requirements for all contracted customers to include Prevailing Wage customers and their requirements for submittal invoice packages for all PPS territories.
Essential Job Duties and Responsibilities, include the following, other duties may be assigned.
•Daily interactions with customers to understand, respond and document all customer requirements.
•Develop and create proposals for new customers according to corporate pricing strategy.
•Support customer requests for changes, legal review, Certificates of Insurance and other information.
•Update proposal database to reflect status of contracts and maintain renewal rate data. Update system with dates, notes, and statuses to record customer interaction by proposal.
•Update customer data (including but not limited to site details, contact information, asset data, etc.) in the quoting and invoicing platform systems as needed.
•Perform routine follow up with customers according to a specific call and email, three touch process in order to provide consistent interaction to obtain approvals.
•Update system with dates, notes, and statuses to record customer interaction by proposal.
•Process approvals by gathering all relevant back up data, ensuring all information pertaining to the terms and conditions is received to process contract details in the system for execution by service team.
•Process and track all Prevailing Wage invoice submittal packages to ensure all customer specific requirements are met and submittions are made within 5 business days from date of customer invoice.
•Follow up on all Prevailing Wage submissions made that are unpaid after a certain period to ensure receipt and approval for payment.
•Internal coordinator for all nonstandard agreements to be reviewed for adhering to compliance, safety, human resources, accounting, pricing, operational and corporate standards.
•Manage and process nonstandard agreements and the lifecycle from review to execution, ensure all are compared to previously approved agreements and if required submit to legal counsel for approval of legal clauses.
•Manage and communicate all compliance requirements for contracted customers to include insurance, safety, human resources, etc.
Requirements
EDUCATION and/or EXPERIENCE:
Bachelor's degree and or experience in a related field required.
Minimum five years' experience working in an administrative capacity, specifically with Microsoft office products at a proficient level: Word, Excel, PowerPoint, Access, Publisher.
Some prior experience using Lotus notes is helpful.
Must be able to:
Provide intensity and commitment in daily activities
Have ability to work towards a personal "Best in Class" standard
Have ability to execute decisions with speed and conviction
Keep well organized files and provide accessibility to others inside and outside of the department
Demonstrate total commitment to outstanding customer service, developing a loyal customer base
Work under pressure, meet deadlines and be flexible in working on multiple tasks simultaneously
Accountabilities
Ability to communicate well at all levels. Strong interpersonal skills required. Ability to keep information secure and confidential.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Develops own ways of doing things; is able to perform effectively even with minimal direction, support or approval and without direct supervision
Anticipates changes in work demands and searches for and participates in assignments or training that address these changing demands; treats unexpected circumstances as opportunities to learn.
Practices meaningful two-way communication (i.e., speaks clearly, pays close attention and seeks to understand others, listens attentively and clarifies information);
Identifies connections between issues; quickly understands, orients to, and learns new assignments; shifts gears and changes direction when working on multiple projects or issues
Plans, prioritizes (various tasks competing tasks and performs them quickly and efficiently according to urgency), allocates resources and anticipates obstacles.
Uses information, knowledge, and beliefs to generate original, innovative solutions to problems; reframes problems in a different light to find fresh approaches; entertains wide-ranging possibilities others may miss; takes advantage of difficult or unusual situations to develop unique approaches and useful solutions.
Identifies the problem, locates, gathers and organizes relevant information, generates alternatives, chooses a solution and implements.
Takes effective action when necessary without having to have all the necessary facts in hand; easily changes gears in response to unpredictable or unexpected events, pressures, situations and job demands; effectively changes plans, goals, actions or priorities to deal with changing situations.
ENVIRONMENTAL JOB REQUIREMENTS AND WORKING CONDITIONS:
The work environment and physical working characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:
Sedentary position, office environment
Must be able to remain in a stationary position 50% of the time
Person in this position needs to occasionally move about inside the office to access file cabinets, office machinery
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time
Contract Administrator professionals in Philadelphia
-
Emily Batemon
Manager of Board Relations and Internal Comms