- This is a responsible position that requires independent judgement and decision-making assigned to the Health Information Services Department of a large mental health facility. To ensure customer satisfaction and management excellence the incumbent in this position must maintain a working knowledge of the hospital's mission statement, vision, values, long term strategic objectives (LSOs), annual business objectives (ABOs) organizational structure and NEFSH operating procedures relevant to assigned duties and responsibilities.
- Maintains health records for persons in treatment.
- Sorts and accurately files paperwork from the drop files into the Living Area Charts.
- Reviews order of record and strips paperwork as required, moving dated materials to the Master Record.
- Inspects chart to ensure they are clean and are in proper order according to established policies and procedures.
- Creates/opens record for new admission, ensuring all proper forms are available for the day of intake.
- Applies precaution labels to living area chart based on physician's orders.
- Is present on the day of admission and assists in the intake process.
- Upon discharge from the facility, ensures all final forms and reports are filed in the active chart, delivers closed record to the Health Information Services central office within required timeframes.
- Assists with custody of records following the death of a resident, transmitting records to Risk Management (nursing house manager will assume custody after hours).
- Assists the Psychiatrists with obtaining informed consents, emergency treatment orders (ETO), and court authorization for the use of psychotropic medications in accordance with NEFSH OP and CFOP
- Types all correspondence associated with the above processes and monitors the receipt of completed informed consents and court orders.
- Notifies the Hospital Attorney's Office, Medical Executive Director's Office and the Pharmacy Department when verbal informed consent or ETO is received.
- Ensures the informed consent worksheets, certified mail receipts and completed informed consents are correctly filed in the chart.
- Conducts quantitative, monthly review of clinical records to determine completeness, accuracy and conformance with hospital requirements and state and federal regulations that relate to both the provision of Medical Records services and the documentation practices of the staff.
- Provides monthly reports of charts audited and deficiencies found.
- Responds to requests from Social Services to reproduce Medical Packets for the people we serve, primarily in support of discharge actions.
- Maintains HIPAA log recording requestor, address and released items.
- Ensures proper release in place for distribution of this health information.
- Responsible for other related duties as assigned.
- The job duties listed above are not intended to be a comprehensive list of duties and responsibilities of the position.
- The omission of specific job functions does not absolve an employee form being required to perform additional tasks incidental to or inherent in the job.
- Performance of lower level duties may be required.
- Knowledge of the principles and techniques of effective communication.
- Knowledge of the methods for organizing and presenting data.
- Ability to conduct meetings and to make presentations.
- Ability to collect, record and analyze data relating to records or operational procedures.
- Ability to utilize problem-solving techniques.
- Ability to prepare reports.
- Ability to make decisions in a timely manner.
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- A high school diploma or its equivalent and three years of clerical experience.
- College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.
- Health insurance
- Life insurance; $25,000 policy is free plus option to purchase additional life insurance
- Dental, vision and supplemental insurance
- Retirement plan options, including employer contributions
- (For more information, please click );
- Nine paid holidays and one Personal Holiday each year;
- Flexible Spending Accounts;
- Opportunities for career advancement
- Tuition waiver for public college courses
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records technician - Macclenny, United States - State of Florida
Description
Requisition No:Agency: Children and Families
Working Title: RECORDS TECHNICIAN
Pay Plan: Career Service
Position Number:
Salary: $32, $49,888.01 Annually
Posting Closing Date: 05/09/2024
Total Compensation Estimator Tool
The Florida Department of Children and Families (DCF) isthe state of Florida's social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency's mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.
Northeast Florida State Hospital (NEFSH) is a 613-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state operated civil treatment facility.
NORTHEAST FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
THIS IS AN ANTICIPATED VACANCY.
This is a highly responsible and professional position that will serve as a Records Technician at the Northeast Florida State Hospital. This position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.
Specific Duties and Responsibilities include:
DCF EMPLOYMENT DISCLOSURES
US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website:
RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
