Office Assistant - Richmond, United States - City of Richmond, VA

City of Richmond, VA
City of Richmond, VA
Verified Company
Richmond, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Are you Richmond
R.E.A.D.Y?

Respect.
Equity.
Accountability.
Diversity
YOU


This is an
EXCITING time to Join the City of Richmond We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce.

As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

-
Virginia Retirement System (VRS):

-
Language Incentive:

-
Referral Bonus:

-
Tuition Assistance Program**
Description:
Duties include but are not limited to:
The Department of Information Technology seeks a Mailroom/ Office Equipment Operator.

The Production II Mailroom technical support representatives provide support for the City's Mailing services duties include:


  • Collects, coordinates, and organizes all incoming and outgoing mail. Ensures the timely and accurate collection and delivery of mail to all applicable locations.
  • Ensures all recorded, special delivery and courier items are delivered, documented, and appropriate signatures received.
  • Opens, stamps, sorts, and batches all incoming paper claims. Prepares batches for courier pickup. Ensures courier box is complete, secure, and timely. Follows paper claim process.
  • Transports mail, supplies, documents, and records to and from various offsite locations as required.
  • Orders and delivers supplies as requested and maintains adequate supply levels in common areas. Maintains and documents consistent inventory of the City of Richmond required letterhead, envelopes, check paper, etc.
  • Be familiar with shipping UPS and FedEx procedures
  • Record data of shipping and mail volumes daily
  • Lift up to 30lbs, bending, sorting and twisting
  • Solid Customer service skills: Friendly attitude, timely, dependable, detailoriented, and professional

Additional Copy Center Responsibilities:


  • Commitment to providing highquality copy and print production
  • Demonstrate proficiency in explaining all products, services, turnaround times, delivery schedules and guarantees to the clients
  • Maintain all records and compliance on security and confidentiality of client materials
  • Maintains a facility that is always organized and meets tour quality standards
  • Comply with the City of Richmond policy that any information seen during the copy process is strictly confidential and is never to leave the support center and never to be talked about with anyone
  • Display high ethical standard, integrity, work ethic, and loyalty
  • Binding, Padding, Cutting, Drilling
  • Copying and Printing of documents
  • Ability to meet deadlines and manage projects to completion

Qualifications, Special Certifications and Licenses:


To perform this position successfully, an individual must be able to meet each essential duty and responsibility to a satisfactory level.

The requirements listed below are representative of the knowledge, skills, and/or experience required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High School diploma or equivalent; six months related office experience and/or training; or equivalent combination of education and experience.
  • Valid driver's license.
  • Good driving record.
  • Minimum oneyear work experience in an office or mailroom.
  • Detail oriented, strong organization, prioritization and timemanagement skills with a high level of accuracy.
  • Shows strong professional and communications skills for dealing with the USPS and other employees within the facility.
  • Displays the ability to multitask and perform many different duties—such as delivering mail, collecting mail and answering questions—all at the same time.
  • Ability to track and report progress on a wide range of tasks, simultaneously.
  • Ability to respond to and deal with a range of ad hoc queries/requests.
  • Ability to always operate with discretion and confidentiality.
  • Maintains flexibility in approach and adjusts actions when appropriate.
  • Selfstarter, with the ability to work independently.
  • Selfmotivated, goaloriented, organized team player
  • Ability to follow directions from the manager.
  • Ability to accept constructive criticism.
  • Ability to show up to work on time as scheduled.
  • Ability to physically stand, bend, squat, and lift 25 to 30 pounds

Americans with Disabilities Act Requirements:

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.


ENVIRONMENTAL HAZARDS:

Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.

; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate light
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