Operations Manager - Miami Shores, United States - Barry University

Barry University

Verified Company

Miami Shores, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary

The operations manager in collaboration with the PA leadership team is responsible for the planning and direction of administration functions of the PA Program and its two geographical cohorts.

This role will include coordinating both didactic and clinical activities of students enrolled in the program at multiple sites.

The operations manager is also responsible for all operations, including physical plant, IT infrastructures, budget management, business development, staff development, credentialing processes, program liaison, and project management on the main campus and the STP site.

The operations manager will perform duties that support the mission and core commitments of Barry University.

The scope of this position includes the management of the PA program, leased, and rented facilities, its students, and clinical partners throughout North, central, and South Florida.

This position is hybrid

Essential Functions

Leadership

Leads, manages, and directs all administrative operations to optimize Program, College, and University strategic initiatives (enrollment, recruitment, and retention of students).- Administrative leadership, PAP- Serves as point of administrative and executive support for the PA program's administrators and staff.

Collaborates with key personnel within the Vice Provost and Associate Dean's suite to optimize program operations.

Meets with program administrators and staff to provide initial consultation, guidance, and strategic action plans for the resolution of ongoing quality improvement projects.- Evaluates and manages the needs of the programs and its multi-sites in the areas of personnel, training, performance assessments, individual professional development, operating budget and finances, space, and renovation projects.- Collaborates with the program director for strategic planning including assessments, preparation of reports, and policy development.

Leads all administrative processes while fostering collaboration with PA program team members:

Coordinates recruiting and hiring process, contract processing, and orientations to ensure appropriate documentation is obtained for HR at initial hire.
Maintains university workday processes and policies.-
Maintains a Program on-site schedule.

Financial Management

Collaborates with PA administration on annual budgets for the PA program and its multicampus sites to optimize Program and University priorities.

Creates and manages the budgets for CME events/conferences (i.e., PANCE review).- Comprehensively and creatively controls costs within approved budgets, time schedules and quality parameters to optimize Program and University priorities.- Approves and oversees department invoices and expense reports.- Manages grant funding distributions in concert with the grant department.- Coordinates with all vendors supplying PA program and coordinates external resources necessary for PA Program operations.- Prepares and manages rental leases and agreements for all campus sites.- Acts as Program Cost Center Manager.- Attends monthly Profit and Loss (P&L) Review meetings with PD/ APD.- Maintains financial records for campus and Manage PA Program AMEX Purchasing Card services.- Reconciles all bills on an ongoing basis- Processes outside vendor and adjunct bills and invoices for payment through Workday- Reconciles pending accounts every month through Workday- Assists with travel reservations and requests through Workday- Orders supplies in the University management system (currently WorkDay)- Prepares online requisitions, order supplies, and desk copies.

Program Liaison

Maintains documentation and systematic communication with University, Vice Provost and Associate Dean, and Program leadership regarding the program, for internal and external organizations/agencies. Serves as the interface with these organizations/agencies

Internal University- Coordinates with various Barry University service departments, i.e., DOIT, Registrar, Admissions, HR, Business and Finance, Facilities, AIS, Workday, etc.

to create systems and processes that enable efficient workflow within these programs.

External Professional- Assists compliance with policies, standards, and procedures in accordance with the PA accrediting body; ARC-PA, and various external organizations.

External Affiliates- Manages affiliation contracts (vendors and suppliers) and collaborates with legal regarding renewals. Collaborates with the Program Director regarding the initiation of new contracts. (Clinical affiliations for Supervised Clinical Practice Education partners are managed by the clinical team.)

Project Management

Leads the operational activities of the PA Program.
Requires day, evening, and weekend availability and traveling to the PA Program multisites, at least once a semester or as needed.
Manages multiple site leases for academic and clinical sites.
Communicates with the landlords regarding facility issues.
Plans, directs, coordinates, and delega