Administrative Assistant - Camden, United States - Rutgers University

Rutgers University
Rutgers University
Verified Company
Camden, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Position Details:


  • Position Information
    Recruitment/Posting Title
  • Administrative Assistant
    Job Category
  • URA-AFT Administrative
    Department


  • Student Health

  • Cmd
    Overview
  • Ranked #49 in _U.S. News & World Report_'s list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, researchintensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Educationdesignated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. _Washington Monthly_ magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.
    Posting Summary
  • The Administrative Assistant for Behavioral Health in the Rutgers University-Camden Student Wellness Center (RSWC) is responsible for providing general administrative support for the Behavioral Health division. This includes general reception duties for the office, including greeting visitors, answering/directing phone calls, processing incoming and outgoing mail, abiding by university 's policies, and other administrative duties as assigned.
This position also provides administrative support to RSWC staff, including pre-screening patients for potential services. This position works directly with students and staff of RSWC and assists them in accessing the resources they need.

The Administrative Assistant will manage patient documentation and maintain patient and clinical records, manage the patient waitlist, and may follow up with psychological patients on their care, as needed and based on the level of need.

Additionally, this position coordinates schedules, manages the use of office space and additionally evaluates clinician schedules to ensure adequate coverage of in-office personnel.

This position also provides administrative support to the Rutgers University-Camden food pantry; duties may include working with food pantry patrons, coordinating inventory, storage and deliveries, and assisting with producing work assignments for student employees.


Position Status

  • Full Time
    Hours Per Week
  • 37.5
    Daily Work Shift

Work Arrangement-
FLSA

  • Nonexempt
    Grade
  • 03
    Position Salary
  • Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.
    Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

  • 37.50
    Union Description
  • URA-AFT Administrative
    Payroll Designation
  • PeopleSoft
    Benefits

Seniority Unit

Terms of Appointment

  • Staff 12 month
    Position Pension Eligibility


  • ABP

  • Qualifications
    Minimum Education and Experience
  • Position requires a bachelor's degree or an equivalent combination of education and related experience.
    Certifications/Licenses

Required Knowledge, Skills, and Abilities-
Preferred Qualifications

  • Experience with electronic medical software for at least one year; experience classifying and coding medical data and ensuring data quality; experience transcribing medical information and maintaining it in electronic form; knowledge of immunizations and immunization schedules; experience with patient triage; knowledge of public health laws and regulations; ability to learn new processes quickly, ability to recommend modifications or enhancements to systems and policies; knowledge of record management
    Equipment Utilized

Physical Demands and Work Environment

  • This position will frequently be required to lift and move items up to 25lbs. The environment will be fastpaced, so an ability to be flexible, and multitask will be necessary. At times, the role can be high stress, and will deal with sensitive situations. There should be an expectation of managing difficult conversations and situations with students and at times, parents of students.
    Special Conditions
  • Posting Details
    Posting Number
  • 24ST1135
    Posting Open Date
  • 05/17/2024
    Special Instructions to Applicants

Regional Campus

  • Rutgers University-Camden
    Home Location Campus
  • Rutgers University-Camden
    City
  • Camden
    State
  • NJ
    Location Details
  • Preemployment Screenings
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