Executive Administrative Assistant - Philadelphia, United States - FMC Corporation

FMC Corporation

Verified Company

Philadelphia, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Key Responsiblities:

Manage Executives' (C-Level) calendars and scheduling global internal and external meetings.
Prepare and prioritize correspondence and inbox management.
Pull together content and prepare reports and presentations for internal and external meetings and conferences.
Effectively plan, coordinate and execute onsite and offsite executive meetings and events; prepare agendas, arrange for facilities, menu planning, and catering; provide coherent and uptotheminute details to attendees by issuing information or invitations; oversee accommodations and extraordinary requests, as needed, and ensure smooth execution; be prepared to respond to unforeseen changes.
Organize and manage domestic and international travel arrangements; prepare a detailed itinerary and compile documents for travelrelated meetings ensuring your Executive is ready for the trip.
Accountable for completing travel expense reports.
Uphold a professional demeanor; greet visitors, interface with coworkers and customers appropriately; work as an effective team player with colleagues.
Handle diverse administrative duties and assist Executives in their tasks related to their staff and direct reports.
Place requisitions for materials and services using FMC procurement systems (e.g., SAP, Ariba) and run reports related to purchasing activities. Work with vendors and suppliers to reconcile and pay invoices
Set up, create, and maintain files and manage professional workspaces.
Associate's degree and 5 years' experience supporting seniorlevel executives (C-Level). Bachelor's degree and equivalent experience, preferred.
Advanced understanding of Microsoft Office and other business and communications tools
Ability to demonstrate discretion and confidentiality
Experience working with SAP
Excellent attention to detail; quality check and compliance
Flexible and adaptable to changing environments
Able to deliver results on all projects
Strong customer service disposition
Open to working early morning or later hours as needed (including being available as needed should issues arise during supported Executives' travel)