Administrative Specialist 3 - Newark, United States - New Jersey Courts

New Jersey Courts

Verified Company

Newark, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Description:

When you come to work for New Jersey Judiciary you will join an 8500member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:

The salary range for this position is $55,694.69 to $90,333.78 for Schedule A, and $55,694.69 to $85,817.10 for Schedule B.

For newly hired individuals, the starting salary will normally be at the minimum of the salary range.

For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
Judiciary employees hired prior to June 3, 2014, are considered Schedule A.

Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.**_

The Judiciary offers a strong opportunity for growth._**-
REMOTE WORK:The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings.

To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties:

Conducting mandatory onsite visitations and financial audits, and monitoring of municipal

- courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme

Court Directives, laws and established policies and procedures governing the operation of

- municipal courts.

Reviewing municipal court budget proposals, identifying deficiencies and assisting courts in

- the preparation of the final budgets submitted to the Assignment Judge.

Monitoring case management.
Coordinate, schedule, moderate and conduct virtual sessions via Zoom an or TEAMS for

virtual Medication Program.

Analyzing backlog.
Preparing backlog reduction plans.
Developing court consolidation/merger and withdrawal processes.
Establishing court workflow systems and procedures.
Reviewing and assisting with preparation of security plans.
Investigating and responding to customer complaints and inquiries.
Facilitating discussion among state, county and local officials.
Preparing written reports, presentations, nonroutine correspondence and training.
Mentoring, coaching, training and motivating court staff.
Making presentation to judges, court administrators and support staff.
Providing technical assistance to municipal judges and court staff.
Developing, implementing and monitoring action plans for courts in crisis.
Working on multiple assignments, while ensuring effective time management and

prioritization.

Participate as positive member of a professional team.
Provide excellent quality service to internal and external customers, including diverse and

limited English proficient court users.

Maintain the confidentiality of division and court matters.
Knowledge of ATS/ACS, PCSam; ODR, eCourts; ZOOM and TEAMS would be helpful, not

required.

Other duties as assigned.

Qualifications:

Graduation from an accredited college or university with a bachelor's degree and three years of professional experience in program development, program coordination, program analysis, program administration and/or administrative research.

Substitution:

Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.

An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience.

Supplemental Information:

Driver's License:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position

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Special Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of