- Conduct legal research on cases and gather pertinent legal information.
- Prepare and draft legal documents such as briefs, motions, complaints, pleadings, subpoenas, affidavits and summonses, formats documents as appropriate for each court.
- Compile, proofread, and edit drafts of contracts, leases, licenses, and other legal documents.
- Coordinate multi-document filings in circuit, state, and federal courts, including e-filing.
- Establish and maintain paper and electronic files in compliance with firm policies utilizing the firm's document management system.
- Transcribe dictation, scheduling, calendaring, time entry, and billing.
- Collaborate with firm-wide departments handling multiple responsibilities, including case opening, conflict checking, billing, training, records, etc.
- Assist attorneys in all stages of litigation cases from onset to post-trial.
- Assist with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendar, and communicating effectively with opposing counsel and courtroom staff.
- Perform other related duties as assigned.
- Experience tracking firm, attorney and client expenses and using application software to process reimbursement and payments.
- Knowledge and ability to participate in client billing including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates.
- Schedule client appointments in coordination with the attorney.
- Managing electronic and paper case files.
- Handling incoming and outgoing mail and other correspondence.
- Answering, screening, directing, and placing telephone calls and emails.
- Consistently deliver outstanding client service and quality.
- Perform other related duties as assigned.
- Exceptional verbal and written communication skills.
- Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
- Excellent interpersonal and customer services skills.
- Excellent organizational skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to perform tasks utilizing legal office software such as document management.
- Ability to function well in a high-paced and at times stressful environment.
- Ability to maintain confidentiality and exercise discretion and good judgment.
- Ability to work independently.
- Full proficiency with advanced, multifunction word processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
- Experience in Coyote is a plus.
- High School Diploma or equivalent
- Minimum five (5) years of experience in a legal environment or law firm.
- Notary for the State of Florida required.
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