Office Coordinator - Oakland, United States - The Alliance For Community Wellness

The Alliance For Community Wellness

Verified Company

Oakland, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

POSITION OVERVIEW:

The Office Coordinator acts as the central point of communication for Southland office by following office workflow procedures to ensure maximum efficiency; operates the main phone console, greet all callers and/or incoming visitors/clients, and performs routine administrative and personnel duties as assigned.

This role will uphold and champion the agency's mission, vision, and values and contribute to a collaborative and inclusive work culture.

Essential Job Functions and Responsibilities:

Monday
Friday 8:30 a.m.

4:30 p.m. (hours may vary; dependent on coverage needs)

Welcomes client and visitors by greeting them, in person or on the telephone, answering or referring inquiries
Directs visitors by maintaining employee and department directories; giving instructions
Keep front office space and reception area neat and clutter free
Keep office kitchen space area neat and clutter free
Answering phones and responding to client questions
Accept deliveries, sort, mark "received" and distribute mail, packages and faxes immediately
Distribute checks
Order and maintain inventory of office supplies
Maintain photocopy machine and keep it supplied with adequate paper/ink
Contributes to team effort by accomplishing related results as needed
Schedule meetings or reserve conference rooms for directors and managers.
Maintain the calendar schedules for the conference rooms
Provide support to the Director of Operations and Facilities and HR Department
Occasionally provide support to the HR Department and Finance Department
Maintain SWAG and PPE inventory and records
Ensure evacuation map and fire extinguishers are current
Set up staff in office or cubicle

Other

Attend trainings and participate in events relevant to key responsibilities
Track and regularly report on key metrics for responsible function areas
Leads and collaborate on special projects related to agency objectives as appropriate

QUALIFICATIONS & EXPERIENCE:

High School Diploma or GED or equivalent
Minimum 2 years' experience working in behavioral health environment as a receptionist or intake personnel.
Bilingual Spanish/English preferred
Knowledge of general office machines, telephone systems, fax machine, PDF operations, and other information systems.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Non-Profit and Community Based Organization experience highly desirable.
Demonstrates and models excellent "customer service" orientation, especially in the ability to interact with people at all levels within and outside the agency.
Thinks independently and can make informed decisions when needed.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Proficient using MS Office products, particularly Word, Excel, Outlook and PowerPoint.
Acquires or maintains proficiency in using Google Drive products, including Docs, Sheets, and Forms.
Valid CA Driver's license

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Auto insurance: Personal vehicle may be used for business related purposes; it is recommended you inform your auto insurance carrier.

BENEFITS:

Excellent Health benefits package for you and your family including:
Medical/dental/vision benefits with 95% employee & 80% dependent employer premium contribution and employer paid life insurance.
Vacation, 15 paid holidays, 12 paid sick days upon accrual
Employee Assistance Plan to support yours and your family's wellbeing and finances
403(b) retirement plan
Worklife wellbeing & excellent work hours
Supportive/Collaborative work environment
Opportunities for Growth and Professional Development
License and Certification renewals reimbursed