Front Desk Receptionist/administrative Assistant - New York, United States - Capell Barnett Matalon & Schoenfeld LLP

Description

• Reception Duties:
• Greet and welcome clients and visitors in a courteous and professional manner.
• Answer, screen, and forward incoming calls promptly.
• Maintain a neat and organized reception area.
• Administrative Support:
• Provide a variety of administrative support to the Managing Partner and Director of Operations.
• Coordinate and maintain office supplies and inventory, placing orders as necessary.
• Coordinate and liaise with vendors as needed.
• Event Planning Support:
• Collaborate with the marketing team to organize and execute firm events, which may include firm trainings, seminars, conferences, and social gatherings.
• Assist with event research, vendor coordination, and RSVP management.
• Assist in the preparation of materials and logistics for events, ensuring smooth execution.
• Miscellaneous Duties:
• Handle incoming and outgoing mail and packages.
• Maintain confidentiality and discretion with sensitive information.
• General kitchen/hospitality duties including brewing coffee for guests and maintaining kitchen stock.
• Assist with adhoc projects and tasks as assigned by management.

• Positive, professional, "cando" personality.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively in a fastpaced environment.
• Professional demeanor and customer serviceoriented attitude.

This is an excellent opportunity for an individual looking to establish themselves in a prestigious law firm in Midtown Manhattan.

We offer a welcoming environment, beautifully renovated modern office space, kitchen/breakroom stocked with snacks and drinks, competitive compensation, and benefits.

If you meet the qualifications and would like to become part of our team, please submit your resume and cover letter for consideration.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Monday to Friday

• New York, NY 10122: Relocate before starting work (required)