Executive Assistant - Washington - Bluehawk, LLC

    Bluehawk, LLC
    Bluehawk, LLC Washington

    3 days ago

    Description

    Overview

    BLUEHAWK, LLCis a professional services firm providing intelligence, information technology, language, and training services to the U.S. Government and commercial entities with objectives to protect and defend our nation, citizens, natural resources, critical Infrastructure, freedoms, and human rights. We are hiring creative, motivated talented people. Who are committed to delivering programs and solutions to meet our customers' time frames and financial parameters by managing technical, schedule, and cost performance.

    Bluehawk is seeking an experienced and highly organized Executive Assistant (EA) to support senior leadership within the Department of Homeland Security's (DHS) Countering Weapons of Mass Destruction (CWMD) Directorate. The ideal candidate will excel in managing complex administrative functions, coordinating executive schedules, and ensuring the smooth flow of information between senior officials, internal staff, and external stakeholders. This position requires professionalism, attention to detail, discretion, and the ability to operate effectively in a fast-paced, high-visibility environment.

    Location: Washington, D.C.Clearance: Active TS/SCISchedule: Full-TimeCustomer: DHS – Countering Weapons of Mass Destruction (CWMD)

    Responsibilities

    • erve as the first-line point of contact for senior leaders, greeting visitors and responding to inquiries from government and non-government personnel.
    • Manage phone calls, messages, and correspondence, ensuring timely and appropriate responses and follow-up actions.
    • Monitor communications to make informed scheduling recommendations and adjustments for assigned Federal staff.
    • Draft, edit, and prepare correspondence, memorandums, reports, and presentations for internal and external distribution.
    • Maintain and organize official files and records in accordance with CWMD-approved guidelines.
    • Review documents for accuracy, format, grammar, and compliance with DHS correspondence standards before submission.
    • Schedule, coordinate, and provide administrative support for meetings, events, interviews, and video teleconferences (VTCs).
    • Utilize Microsoft Word, Excel, PowerPoint, SharePoint, and project management tools to perform administrative and documentation tasks.
    • Draft and coordinate responses to routine and executive-level correspondence, tracking taskings and ensuring timely completion.
    • Identify and resolve administrative challenges, recommending process improvements and best practices.
    • Provide direct support for special projects for the CWMD Assistant Secretary, Principal Deputy Assistant Secretary, Chief of Staff, and Deputy Assistant Secretaries.
    • Facilitate security clearance coordination, foreign visitor processing, and special access requirements as needed.
    • Manage travel logistics through Concur (or designated DHS system), including authorizations, vouchers, reservations, and documentation.
    • Prepare ad hoc and scheduled reports and presentations, supporting briefings and leadership engagements.

    Qualifications

    • Bachelor's degree or High School diploma with 10+ years of directly related administrative experience.
    • Proven experience supporting senior-level leadership within the Federal government or similar high-profile environment.
    • Exceptional written and verbal communication skills, with the ability to handle sensitive information discreetly.
    • Strong organizational and time-management abilities with keen attention to detail.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and virtual collaboration tools.
    • Ability to obtain and maintain a Security Clearance.

    Preferred Qualifications:

    • Prior experience supporting the Department of Homeland Security (DHS) or other federal agency.
    • Familiarity with Concur travel management systems and DHS correspondence standards.
    • Experience preparing official reports, PowerPoint briefings, and senior correspondence.

    Bluehawk, LLC. is an Equal Opportunity/Affirmative Action Employer/EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity


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