Legal Assistant - Chicago, United States - Michael Best

Michael Best

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Position

Michael Best & Friedrich LLP is looking for a proactive and highly organized
Legal Assistant to join our
Chicago, IL office The Legal Assistant will provide on-site (in-office) legal and administrative support to timekeepers in the
Transactional and
Intellectual Property (IP) practice areas.

Prior experience as a Legal Assistant and experience supporting Transactional, Corporate, Litigation or IP attorneys is required.

What You'll Be Doing

Manage an active calendar of appointments, meetings, video calls and travel on behalf of attorneys
Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
Compose and prepare confidential correspondence
Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billing, and reports
Maintain and organize both hardcopy and electronic files
Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner
Prepare and submit personal and clientrelated attorney expense reports and reimbursements into Firm's expense management software, Chrome River
Enter time into time management software on behalf of timekeepers
Create reports using Excel
Communicate with clients as to billing issues and status of matters
Track and file continuing legal education credit for assigned legal staff
Assist with civic, charitable, community, and professional activities
Docket, track and create reports with IP software.

Job Requirements:

Minimum Requirements:

High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred
Transactional/IP: 5+ years' experience in a legal environment, preferably in the transactional and/or IP practice areas
Ability and willingness to work in the office four to five days per week
Professional demeanor and willingness to work proactively as part of a team across various practice groups
Strong organizational and process skills, focused attention to detail, and ability to spot inaccuracies and inconsistencies in documents
Valid authorization to work in the U.S.

Technology Requirements:

Technology literacy and willingness to learn innovative technologies and software
Advanced proficiency in Microsoft Office
Experience in the following software a plus:
iManage or similar electronic document management system
DocuSign or similar esignature program

- iTimekeep or similar electronic time management system

Chrome River or similar expense report and reimbursement software
Electronic billing software
CourtAlert

Adaptability:

Ability to learn and embrace new skills and best practices as the position and Firm evolve
Ability to work quickly and accurately under pressure with varying deadlines
Ability to work independently as well as effectively within a team
Ability to multitask, set priorities, manage time effectively and exhibit excellent followup

Collaboration:

Team player mentality, with a desire to be a part of a collaborative, highperforming group
Ability to develop relationships and foster teamwork at all levels of the Firm
Willingness and ability to work proactively in our team environment, across various groups and/or locations

Communication

Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
Excellent oral and written communication skills

Problem Solving Skills

Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems

Professionalism:

Ability to maintain composure and demonstrate good judgment
Ability to manage confidential information and sensitive situations with tact and discretion

The Company
This is an opportunity to work with the
Best. We are
Michael Best & Friedrich, LLP.

We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world.

We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals.

Since our firm's founding in 1848, we've continuously evolved to meet our clients' changing needs and expectations.

One thing remains the same:
For generations, clients have relied on Michael Best for exceptional legal service and business acumen.

The Location
We have offices in
Wisconsin (Milwaukee, Madison, Manitowoc, Waukesha);
Illinois (Chicago);
Utah (Cottonwood Heights, Salt Lake City);
Colorado (Denver, Broomfield);
Texas (Austin); **North Ca