Department Secretary - Chesterland, OH, United States - Matrix Dynamics
Description
Are you drawn to the opportunity to interact with colleagues and clients from all over the world? Welcome to R+V Re - one of the top 10 non-life reinsurers in Europe.
Join a dynamically growing company that thinks cooperatively, acts holistically, and consistently expands its market position worldwide.Responsibilities:
- Efficient office organization, including coordination of domestic and international travel, as well as planning and organizing meetings and events.
- Preparation and followup of meetings, including taking minutes.
- Independent correspondence (in German and English), management of incoming and outgoing mail, and establishment of an effective filing and reminder system.
- Coordination of appointments.
- Creation of decision templates, overviews, and presentations for various occasions.
- Oral communication tasks such as phone calls and welcoming and assisting guests, both internal and external.
- Participation in administrative processes and, if necessary, clerical tasks.
- Possible representation in other secretariats within the department.
- Temporary or permanent assumption of special tasks within own work area.
Profile / Requirements:
- Successful completion of a commercial or academic education.
- First professional experience as an assistant at the executive level, preferably in the insurance industry.
- Good knowledge of MS Office, especially Outlook (calendar management), PowerPoint, Excel, as well as digital tools such as Teams and SharePoint.
- Competent handling of executives and strong communication skills at different hierarchical levels.
- Strong commitment, determination, teamwork, assertiveness, and ability to work independently.
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