Surgical Fellowship Coordinator - New York, United States - Mount Sinai Health System - Department of Surgery

Description

The Department of Surgery at Mount Sinai Hospital is seeking someone who will be responsible for working with ACGME and non-ACGME fellows and medical students in the health system.

This position reports to and works with Residency Program Manager on a daily basis.


Duties & Responsibilities

• Maintain webbased assignment schedule in New Innovations ensuring its accuracy throughout the year.
• Log and track fellow's procedures done by fellows during their training in New Innovations and facilitate credentialing by Program Director.
• Coordinate, facilitate and distribute the timely submission of the monthly resident/fellow rotation/call schedules.
• Maintain and coordinate the distribution of signin sheets maintaining resident attendance records for all conferences, lectures series and Grand Rounds. In addition, transfer the data weekly into New Innovations' conference module thereby promoting electronic monitoring.
• Maintain and assign pagers to all current and incoming residents.
• Facilitate and organize catering for fellow interviews and all education events.
• Answer phones and provide general secretarial responsibilities including but not limited to: phone answering, photocopying, scanning, filing, ordering office supplies, scheduling appointments, checking voice mail daily, etc.
• Maintain electronic alumni personnelfile database for graduates of the fellowship program.
• Provides secretarial support including word processing and typing, composing and proofreading correspondence indexing and filing documents.
• Answers inquiries and takes concise phone messages. Refers callers/visitors to appropriate individuals.
• Gathers information and develops summaries as requested. Compiles reports from database and existing records.
• Opens, sorts, distributes, and answers incoming mail.
• Assists with development and implementation of budget and operational plans.
• Develops and implements office procedures related to coordination of interoffice communication, records, and systems.
• Ensures adequacy of office supplies and equipment.
• Schedules/coordinates meetings, appointments. Makes travel arrangements.
• Assists other staff as requested.
• Attends meetings as assigned and reports on actions.
• Participates in educational activities and programs.
• Maintains strictest confidentiality

Minimum Education
Associate degree in business administration or secretarial program. Bachelor degree preferred.


Minimum Related Experience
Minimum of two years of healthcare experience including one-year of GME experience preferred.


Pay:
$60, $70,000.00 per year


Shift availability:

• Day Shift (preferred)

Work Location:
In person