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    Assistant Dean of Students - Chicago, United States - The University of Chicago

    The University of Chicago
    The University of Chicago Chicago, United States

    3 weeks ago

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    Description

    This job was posted by : For more information, please see: Department

    PSD Dean of Students Office: Admissions and Financial Aid

    About the Department

    The Division of the Physical Sciences (PSD) is a division whose history is arguably the richest of any such division in any university in this country. The scientists of the Physical Sciences Division have advanced and defined new fields of discovery, and this tradition of innovation continues today. The Division includes the academic departments of Astronomy and Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics. In addition, PSD includes several interdisciplinary research institutes and centers, including the Enrico Fermi Institute, the James Franck Institute, the Kavli Institute for Cosmological Physics, and the Institute for Biophysical Dynamics. Many of our researchers have joint appointments at Fermi National Accelerator Laboratory and Argonne National Laboratory, as well as joint affiliations with other Chicago based research institutions such as the Toyota Technological Institute of Chicago, Adler Planetarium, the Museum of Science and Industry, and the Field Museum, to name a few.

    Job Summary

    Reporting to the Senior Associate Dean of Students, the Assistant Dean of Students supports the Dean of Students Office in the Physical Sciences Division in matters related to recruitment, admissions, and funding plans. The ADoS serves as lead Divisional administrator for Master's program admissions and collaborates with the deans in the Physical Sciences Dean of Students office, as well as with student-serving partner offices across campus to analyze trends, develop and improve student admissions processes. The ADoS will ensure students and partner offices receive timely communication related to any changes or updates regarding admissions processes at the University, and will serve as an expert for recruitment and funding in the Division. This position is eligible for a partially remote work schedule.

    Responsibilities

    Lead Administrator for the management of MS program admissions, certificate programs, and the 4+1 Advanced Scholars program. Works closely with the Senior Associate Dean of Students to manage the recruitment and admissions process for the Division, serving thousands of applicants annually.

    Interprets and implements University and PSD policies and procedures for effective student affairs administration, particularly in the areas of recruitment, admissions, matriculation, and funding. Stays abreast of changing University requirements and changes to admissions and recruitment efforts and works collaboratively to develop appropriate implementation procedures, serving as a resource to students, faculty, and program administrators.

    Leads Divisional Slate processes for Master's programs: liaising with the Slate team, managing yearly updates to the MS applications during App Review, providing application support for MS staff and faculty, and following data management protocols including decision closeouts and data cleanup.

    Manages MS application letter review with the Provost's Office; decision release for all submitted applications; melt processing with Registrar's office; and visa process communications with the Office of International Affairs; and partners with UChicagoGRAD and other stakeholders regarding PSD admissions and recruitment processes, policies, and procedures.

    Provides support for Master's deferrals and referrals; communication building to MS prospects, applicants, and admitted students; and serves as a point of contact and resource for faculty and their support staff, MS program Admissions Directors Leads and Student Affairs Administrators.

    Leads communication efforts for prospective Master's students and ensures t at admit/attend students receive timely information about onboarding steps to successfully matriculate into the program and begin studies. Advises applicants and admitted students on admissions processes, policies, and procedures.

    Advances the Division's recruitment and admissions strategy, aiming to grow Master's programs and ensuring that protocols align with University procedures and policies regarding graduate recruitment and admissions; attends recruitment fairs with the goal of increasing diversity in the student body.

    Serves as one of PSD's leads for student data management and reporting, utilizing AIS and SIA as well as the Slate admissions platform to produce and analyze regular admissions and recruitment reports for the Dean of Students and other stakeholders to illustrate year-over-year trends, with a special focus on MS programs in the Division.

    Manages updates in Slate for matriculating PhD students who will be early PhD Summer Research Arrivals (SRAs), and liaises with Office of International Affairs regarding I-20 start dates for international SRAs. Communicates with PhD administrators to ensure all SRAs are properly term activated for summer arrival.

    Collaborates with the Office of Language Assessment and English Language Institute to support incoming PhD students. Creates master list of

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