Executive Administrative Support Iii - McLean, United States - General Dynamics Information Technology

General Dynamics Information Technology
General Dynamics Information Technology
Verified Company
McLean, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Type of Requisition:
Regular


Clearance Level Must Currently Possess:
Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph


Suitability:

Public Trust/Other Required:

Job Family:
Business Administration


Job Qualifications:

Skills:
Agendas, Microsoft Office, Office Administration, Organizing Meetings, Written Communication


Certifications:

Experience:

8 + years of related experience


US Citizenship Required:
Yes


Job Description:

HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT III WILL MAKE AN IMPACT

  • Serves as primary Point of Contact (POC) for the office and provides administrative support to 12 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.
  • Interacts with highranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector.
  • Prepares, contributes and/or provides substantive review of an extensive volume of written and oral materials.
  • Performs multiple critical and timesensitive tasks simultaneously.
  • Coordinates with component divisions to assure alignment with key component priorities within ODNI and the IC.
  • Oversees and coordinates with component staff the development of readahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
  • Plans, develops, and provides substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
  • Vets incoming correspondence, summarizes/highlights key issues or topics, and follows up to ensure proper and timely response.
  • Maintains a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals.
  • Assists with timekeeping and updating HR systems by serving as element Timekeeper.
  • Prepares regular (e.g., weekly) status reports to keep the SE apprised of important issues.
  • Prepare meeting agendas, record meeting minutes, noting those actions that require followup, and disseminate to element staff, attendees/participants and other recipients for awareness and/or action.
  • Track incoming tasks actions and update element task action tracking systems.
  • Arrange domestic and foreign travel, compose travel cables and assist with processing travel vouchers.
  • Assist in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
  • Prepare to host visitors, coordinate parking, pass security clearances and escort uncleared visitors.
  • Update and maintain records, files and other documents/materials (electronic or in hard copy).
  • Back up support is provided within component divisions as needed.

WHAT YOU'LL NEED TO SUCCEED

  • Position requires active Top Secret/SCI with Polygraph clearance.
  • Minimum two (2) years of experience working within the IC.
  • Bachelor's degree and a minimum of eight (8) years of relevant experience as an administrative professional; or a minimum of twelve (12) years of relevant experience as an administrative professional.
  • Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
  • Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
  • Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook).
  • Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.

DESIRED QUALIFICATIONS

  • Demonstrated ability to develop a professional network across organizational boundaries and at all levels.
  • Ten (10) years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, VP level.

WHAT GDIT CAN OFFER YOU

  • 401K with company match
  • Comprehensive health and wellness packages
  • Internal mobility team dedicated to helping you own your career
  • Professional growth opportunities including paid education and certifications
  • Cuttingedge technology you can learn from
  • Rest and recharge with paid vacation and holidays
OpportunityOwned

GDITCareers

WeAreGDIT

AdminAssistant

ExecAssistant

Secretary

IntelAdminJobs

OfficeManager


JET

CJPOST
AdminIntel

EAPolyReferrals2023

The likely salary range for this position is $97,750 - $132,250. This is not, however, a guarantee of compensation or salary.

Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.


Scheduled Weekly Hours:
40


Travel Required:
None


Telecommuting Options:
Onsite


Work Location:
USA VA McLean


Additional Work Locations:

Total Rewards at GDIT:
Our benefits package for all US-based employees includes a variety of medical plan
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