Grant Management Specialist - Springfield, United States - City of Springfield, MA

City of Springfield, MA
City of Springfield, MA
Verified Company
Springfield, United States

2 weeks ago

Mark Lane

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Mark Lane

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Description

Position Purpose/Summary:


Responsible for monitoring all of the division's grants scope of work, effectuating staff implementation activities, publicly reporting on grant performance measurements and ensuring that staff working on grants have a firm understanding of their specific work requirements related to the assigned grants.

This position will support all aspects of department grants including; development, rollout, monitoring, and overseeing the performance of staff assigned to grant programs.

The position reports directly to the Director of Administration and Finance. Supervision is exercised over departmental employees.


Essential Functions:


  • Reviews the status of grant scope of work requirements with the Director of Administration and Finance and the Deputy CDO for Housing, Community Development and Sustainability on a weekly basis.
  • Prepare and present grant kickoff tools within 48 hours of full grant execution.
  • Establish and maintain electronic and hard copy files for each grant funded project awarded to any department within the Development Services Division.
  • Develop, review and revise performance indicators that are duplicated across multiple grants.
  • Create, review, and refine results frameworks and logic models
  • Attend funder/stakeholder meetings that reviews provider performance.
  • Work with the Director of Administration and Finance to establish internal performance measure benchmarks and timelines.
  • Work with assigned grant staff to monitor grant modifications and report progress to the Director of Administration and Finance.
  • Conduct weekly performance reviews for all active divisional grants with assigned staff.
  • Provide the Director of Administration and Finance with weekly summary reports on grants that require immediate attention or corrective actions, via a dashboard system.
  • Review grant performance data, including baseline data collection and performance indicator data, and be able to defend the data quality and utility of all data.
  • Provide the Director of Administration and Finance with monthly subcontractor performance reports.
  • Review reporting calendars to provide the assigned staff and senior management team with real time reminders. Including tracking staff PTO requests, accruals and flagging any concerns and/or actionable issues to the Director of Administration and Finance and Deputy Development Director of Housing, Community Services and Sustainability.
  • Responsible for coordinating and conducting any required training related to any grants on a quarterly basis.
  • Work with the Director of Administration and Finance to conduct internal audits of all department's programs related to a grant
  • Responsible for participant satisfaction surveys and grant success stories
  • Assist in preparation for external monitoring visits, reviews, and audit, and cross
- site evaluations.

  • Performs related work as required.

Knowledge, Skills, and Abilities:


  • Possess strong project management skills, professional verbal & written communication, highly detailed oriented
  • Knowledge of data base systems or case management software.
  • Knowledge of and experience with Microsoft Office (Excel, Word, PowerPoint).
  • Selfdirected and capable of working to meet quick turnaround and multiple deadlines independently.
  • Attention to detail in producing accurate and meaningful results and products
  • Ability to engage in creative thinking and problemsolving to advance divisions grant tracking, monitoring, and reporting.
  • Flexibility to handle a wide array of tasks and topic areas
  • Ability to establish and maintain effective working relationships with municipal, federal and state officials, department heads, civic organizations, and the general public.
  • Ability to express oneself clearly and concisely, orally and in writing.

Education and Experience:


  • Bachelor's degree in finance, business administration or a related field AND three (3) years of related experience; OR any equivalent combination of seven (7) years.
  • Government and/or nonprofit grant experience highly preferred.
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