Executive/personal Assistant - Wellesley, United States - Fineberg Management, Inc.

Description

This Role

Property Management Company is seeking a contract Personal and Executive Assistant for their ownership team, based out of their Wellesley office.

This position requires a professional and friendly individual, who is reliable, has had previous experience with an ownership team, and can communicate effectively, both verbally as well as in writing.

What you'll do:
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Calendar Management:_Efficiently manage the owner's schedule, including scheduling meetings, appointments, and travel arrangements._
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Communication:_ _Act as the primary point of contact between the owner and internal/external stakeholders, filtering and prioritizing communications as necessary._
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Administrative Support:_Provide comprehensive administrative support, including drafting correspondence, preparing presentations, and organizing files and documents._
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Meeting Coordination:_ _Assist in the planning and coordination of meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items._
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Travel Arrangements:_Coordinate travel arrangements, including booking flights, accommodations, and transportation, ensuring smooth and hassle-free travel experiences._
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Expense Management:_Manage expense reports and reimbursements for the owner and other leaders, ensuring accuracy and compliance with company policies._
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Project Support:_ _Assist in various projects and initiatives as needed, including research, data analysis, and coordination with other team members._
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Confidentiality:_ _Handle sensitive information with the utmost confidentiality and discretion._
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Task Prioritization:_ _Prioritize tasks and deadlines effectively, ensuring that the owner's time is optimized and critical tasks are completed on schedule._
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Ad Hoc Support:_Provide additional support as needed to ensure the smooth operation of the owner's office and overall business activities._


Our core values:
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Honesty + Integrity

• We always do what is right, fair, and ethical.

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Comfort + Care

• We have a relaxed atmosphere, that makes you feel at home

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Pride

• We care deeply about the services we provide for our clients and the properties we manage

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Respect

• Recognise the worth in each other and collaborate for better results.

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Spirit - We are positive, and enthusiastic group that is enthusiastic about our


Job Types:
Part-time, Contract


Pay:
$ $30.00 per hour


Expected hours:
per week


Benefits:

• Flexible spending account

Schedule:

• 4 hour shift
• Monday to Friday
• Overtime

Experience:

Microsoft Excel: 1 year (preferred)
Microsoft Powerpoint: 1 year (preferred)


Ability to Commute:

• Wellesley, MA (preferred)

Ability to Relocate:

• Wellesley, MA: Relocate before starting work (required)

Work Location:
In person