Executive Assistant to CEO - Bristol, United States - VADILAL USA

VADILAL USA

Verified Company

Bristol, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Benefits:

401(k) matching
Competitive salary
Employee discounts
Health insurance
Opportunity for advancement
Paid time off

Responsibilities:

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Progress Tracking: Collect and monitor task progress updates from various department heads within designated timelines, ensuring effective communication and follow-up.
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Data Interpretation and Presentation: Analyze sales and cost data, converting complex information into comprehensible formats for the CEO's review at regular intervals.
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Schedule Coordination: Plan and coordinate the CEO's daily and weekly schedules, ensuring adherence to set priorities and commitments.
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Task Facilitation: Complete critical components of deliverables using a hands-on approach, including drafting correspondence and letters to facilitate the CEO's leadership responsibilities.
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Business Insight: Gain a deep understanding of the company's operations to provide strategic advice on prioritization and adaptability of scheduled tasks and calendar management.
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Content Preparation: Prepare impactful presentations, comprehensive company write-ups, and engaging media content, maintaining a high standard of quality and accuracy.
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Project Management: Act as a project manager for special initiatives, overseeing coordination, note-taking, and dissemination of key information as required.
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Confidentiality Management: Understand and uphold the utmost confidentiality of sensitive information originating from the CEO's office, emphasizing the importance of maintaining confidentiality to other team members.
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Travel Coordination: Manage complex global travel itineraries and accommodations, ensuring a smooth and hassle-free travel experience for the CEO.

Requirement:

Bachelor's degree in business administration, Management, or a related field (Master's degree preferred).
Proven experience in a similar executive support role, preferably within a global corporate environment. Strong proficiency in communication and analytical tools.
Proficiency in data interpretation and presentation software.
Exceptional organizational and time management skills.
Ability to work effectively under pressure and handle multiple tasks with competing deadlines.
High level of adaptability, discretion, and professionalism.
Demonstrated understanding of global business operations and geopolitics.
Proactive approach to problemsolving and decisionmaking