Clinical Science Administrator Ii- School of - Pasadena, United States - Kaiser Permanente

Kaiser Permanente

Verified Company

Pasadena, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary:

The Clinical Science Administrator II (CSA II) serves a key role in the clinical experience for medical students at Kaiser Permanente School of Medicine.

The incumbent to this role will function as an advisor to faculty and/or leadership, as well as support for departmental needs and initiatives including, but not limited to, the development and maintenance of the departments business, curricular, and programmatic objectives.

The CSA II performs a multi-faceted role focused on management of various departmental programs and projects, both short and long term.

Dependability, accountability, organization, and flexibility are key components to successful fulfillment of this role.

Essential Responsibilities:

Coordinates and manages all aspects of student functions and support needs within the department including, but not limited to, onboarding, assessment, documentation, daytoday needs, communication, personnel concerns, workflows, and deadlines.
Coordinates and manages all aspects of faculty functions and support needs within the department including, but not limited to, onboarding, faculty reviews, documentation, daytoday needs, communication, personnel concerns, workflows, and deadlines.
Assists leadership and/or faculty in preparing and submitting course

- and program-related content, presentations, and other materials.

Works with leadership to establish priorities and identify and resolve problems that are administrative in nature.
Prepares and analyzes data as needed to help further understanding of topic(s) at hand.
Ensures that all school policies are appropriately executed in clinical locations.
Manages projects of moderate complexity
Functions as a point of contact/liaison to students, faculty, medical center sites, directors, administrators, and school administration for any issues or questions.
Visits clinical teaching sites, as needed, to support student and/or faculty experiences and assist directors/administrators.
Interfaces with internal and external stakeholders.
Provides cross coverage and/or support to other administrative staff as needed.
Supports department events and performs other duties as assigned.

Basic Qualifications:

Experience

Minimum of five (5) years relevant healthcare, business operations, and project management.

Education

Bachelors degree

License, Certification, Registration

Additional Requirements:

Contributes to the development of a positive departmental culture and team environment, as well as enhanced communication that facilitates developing a community of clinical educators.
Welldeveloped interpersonal skills, including the ability to deal effectively with all levels of personnel.
Excellent verbal and written communication skills.
Time management and organizational skills; must demonstrate the ability to prioritize and accurately complete tasks independently.
Proficient in record maintenance and report development.
Access to vehicle for needed school and/or clinical site visits.
Excellent technical skills (proficiency in Microsoft word, power point, excel, and access (or preferred scheduling software).
Excellent problemsolving and decisionmaking skill.
Conflict resolution and negotiating skills.
Professionalism, discretion, and confidentiality.
Basic understanding of medical and adult education.
Ability to take initiative and ownership of multiple projects and of improving job results without being requested.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail; anticipates contingencies.
Displays consistency and success in adhering to deadlines.
Receptive to feedback, willing to learn, and embraces continuous improvement.
Ability to network, share resources, and find solutions to common problems.
Collaborative and facilitates open and effective communication.
Ability to work within a teambased environment.

Preferred Qualifications:

Experience working with medical students, postgraduate students, or coordinating internships in a clerkship program, graduate education program, and/or by performing work in an administrative role planning and coordinating programs and schedules.
Academic medicine experience.
Knowledge of clinical operations.

PrimaryLocation :
California,Pasadena,Green Street/IDS

HoursPerWeek : 40

Shift :
Day

Workdays :
Mon, Tue, Wed, Thu, Fri

WorkingHoursStart : 08:00 AM

WorkingHoursEnd : 04:30 PM

Job Schedule :
Full-time

Job Type :
Standard

Employee Status :
Regular

Employee Group/Union Affiliation :
NUE-PO-01|NUE|Non Union Employee

Job Level :
Individual Contributor

Job Category :
Education / Training,School of Medicine,Education & Training

Department :
SCHOOL OF MEDICINE - Clinical Science - 9201

Travel :
Yes, 5 % of the Time